Summer Shirts

The City of Pasadena Parks, Recreation, and Community Services Department (PRCS) is seeking to procure custom apparel for staff uniforms across multiple program areas, including summer day camps, Arroyo Seco Camp, Boxing Camp, Parks After Dark, Teen Center, and Recreation Aide staff. The procurement involves purchasing a total of 801 individual garment pieces, comprising shirts, dri-fit shirts, softball jerseys, and baseball hats in various sizes ranging from small to 4X-large. Specific deliverables include custom-designed shirts with logo placements for different programs, with precise artwork specifications provided for each item type. The solicitation is an Informal Selection process with a bid opening date of April 25, 2023, and critical deadlines including a question submission deadline of May 1, 2023, and a proposal submission deadline of May 4, 2023. Vendors must be able to deliver materials within 5 business days and provide comprehensive documentation including a W-9, business license, and relevant experience forms. Evaluation will be based on the lowest Grand Total Price, with bidders required to submit unit prices for various shirt types and sizes. The contract period spans from April 2023 to June 2023, with all items needed no later than May 30, 2023.

The procurement includes several important compliance and preference considerations, with provisions for local preferences and equal employment opportunity requirements. Vendors must complete Affirmative Action forms (AA-1, AA-2, and AA-3) detailing workforce utilization and demographic information for projects valued at $25,000 or more. Contractors are required to have a Unique Entity Identifier (UEI) from SAM.gov, with warnings that failure to submit this identifier may result in a non-responsive bid. The city has included compliance requirements with its living wage ordinance and mandates that vendors certify they have no current employees who are City of Pasadena staff. While specific budget details are not explicitly stated, the comprehensive nature of the uniform order suggests a significant investment in staff apparel across multiple recreational and community service programs. Potential bidders must demonstrate relevant experience through a detailed experience form and be prepared to meet the city's technical and operational requirements for custom apparel procurement.