Submersible well pump motors, purchase of, term contract

Palm Beach County's Purchasing Department issued an Invitation for Bid for the purchase of submersible well pump motors on a sixty-month term contract basis, with an anticipated contract value of $275,000. The solicitation seeks bids for submersible well pump motors in sizes ranging from 1/10 horsepower to 500 horsepower, required by multiple County departments throughout Palm Beach County, including the Glades area. All motors must meet specific technical requirements including hermetically sealed power leads, flat cable design, industrial-type construction, and vertical type configuration suitable for underwater, lift station, or well applications. Bidders were required to submit pricing as a single fixed percentage discount from the current Manufacturer's Suggested Retail Price (MSRP) and provide copies of current catalogs and MSRP lists for each manufacturer offered; failure to provide this documentation rendered bids non-responsive. Delivery requirements specified twenty-four hours for stock items and five calendar days for non-stock items following receipt of a term contract delivery order. The bid submission deadline was July 14, 2016, at 4:00 p.m. local time, with submissions directed to the Palm Beach County Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199. Awards would be made on an item-by-item basis to the lowest responsive and responsible bidder, with the F.O.B. point designated as destination, making the successful bidder responsible for all transportation charges and liability in transit.

The procurement was subject to Palm Beach County's Small Business Enterprise (SBE) program with a minimum participation goal of 15% SBE involvement for all County solicitations. Bidders were required to comply with various certifications and requirements, including Drug-Free Workplace Certification, Non-Discrimination Policy compliance, and criminal history records checks for certain facility access, with SBE documentation required through Schedules 1-4 if applicable. Palm Beach County reserved the right to reject any or all bids, waive non-substantive irregularities, and acquire goods through State of Florida contracts if pricing proved more favorable. No incumbent vendors or existing contractors were specifically identified in the solicitation documents. The contract structure provided flexibility through its term contract approach, allowing Palm Beach County to procure motors as needed throughout the sixty-month contract period while maintaining fixed pricing established at award. The anticipated contract value of $275,000 represented the estimated total expenditure over the full contract term, with actual purchases dependent upon departmental requirements and operational needs throughout the contract period.