Study of Prevalence of Homelessness in five (5) Colorado Jai

The State of Colorado, Department of Public Safety, Division of Criminal Justice issued a Documented Quote (DQ) solicitation (DQ1-RDAA2017000693) to procure research services for a comprehensive study on the prevalence of homelessness in five Colorado jails located in Larimer County, Boulder County, Denver County, Arapahoe County, and Mesa County. The study seeks to examine homelessness prevalence, reasons for homelessness, residence history, criminal history, substance abuse history, and mental illness among jail populations. Successful vendors must demonstrate substantial expertise in survey design and administration within correctional institutions, with capabilities in Institutional Review Board (IRB) approval assistance, survey programming, research assistant management, data analysis, and report generation. Key deliverables include survey development, data collection across all five facilities, data cleaning and analysis, results summary, and provision of an SPSS data file to the Department of Criminal Justice, with a final report and data file due by July 1, 2017. The solicitation required vendors to submit itemized bids with detailed travel cost spreadsheets, completed cover sheets, worker qualifications and resumes demonstrating experience in survey design and correctional institution administration, and a completed W-9 form. Bids were due on December 28, 2016, at 4:00 p.m. MST via email to cdps_edo_bids@state.co.us, with pricing quoted as FOB Destination including all shipping costs, and monthly payment to be made upon invoice submission and CDPS approval.

A five percent preference was available for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) that met minimum specifications, with SDVOSB vendors required to submit documentation of certification from the U.S. Department of Veterans Affairs. Award was to be made to the responsible bidder whose submission represented the best value to the State, with lowest price as the primary evaluation consideration. The solicitation did not identify any incumbent contractors or existing infrastructure requiring integration. No specific budget or award value was disclosed in the available procurement documents, with the budget noted as unknown at the time the Questions and Answers document was prepared on December 27, 2016. The study timeline specified data collection activities spanning February 2017 through April 2017, with survey fielding anticipated during February 2017. The contract was to be issued as a State of Colorado Purchase Order incorporating the DQ terms and conditions.