DOCUMENTED QUOTE: DQ1-RDAA2017000693

TITLE: Homelessness Study

DATE DUE: Wednesday – December 28, 2016 by 4:00p.m. MST

ISSUING OFFICE

This Documented Quote (DQ) is issued by the State of Colorado, Department of Public Safety (CDPS) Procurement Office. The CDPS Procurement Office is the sole point of contact concerning this solicitation. All inquiries should be submitted to:

Purchasing Agent: Debbie Goerlitz Telephone Number: 720-852-6648

Email: debbie.goerlitz@state.co.us Address: 9195 E. Mineral Ave – Centennial, CO 80112

RETURN QUOTES VIA EMAIL TO: cdps_edo_bids@state.co.us ONLY QUOTES SUBMITTED VIA EMAIL WILL BE ACCEPTED

FEIN Date ^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

Name of Company

Address

City State Zip Code

PHONE EMAIL

Colorado VSS / CORE Number:

Indicate if your company is Service-Disabled Veteran-Owned Small business:

Yes No

PRINT NAME OF COMPANY REPRESENTATIVE

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

Quote Itemization Sheet

All responses shall be quoted FOB Destination No guarantees are made as a result of the solicitation Please submit all questions by Tuesday – December 27, 2016 by 1:00p.m. MST in order to give ample time for response(s)

Description Unit Price Shipping Cost

Total Price

Study about the prevalence of homelessness in five Colorado jails, the reasons for homelessness, residence history, criminal history, substance abuse history and mental illness (see statement of work page 3-4).

Vendor quote response requirements: Name, qualification and resume of the proposed worker(s) to be assigned to this project. The resumes must document all of the qualifications, experience and educational requirements described in the Statement of Work.

CDPS will select the offer who, conforming to the request, represents the best value to the State. CDPS intends to issue a Purchase Order for this project and the Terms and Conditions of a State of Colorado Purchase Order will be applicable and can be view at: https://www.colorado.gov/osc/purchase-order-terms-conditions

Please Include a W-9 with your bid submission

RETURN THIS PAGE WITH BID SUBMISSION

DATE DUE: Wednesday – December 28, 2016 by 4:00p.m. MST

Submission Requirements

Responses shall include a breakdown of all services provided to include:

• Please refer to the Statement of Work described below

• The final report and data file will be due to Division of Criminal Justice (DCJ) by July 1, 2017.

STATEMENT OF WORK

1. BACKGROUND

The Colorado Department of Public Safety, Division of Criminal Justice has been tasked with reporting on the impacts of marijuana legalization in Colorado. These impacts include those on public safety, public health, and youth. In the realm of public safety there are a number of potential impacts including, arrests, impaired driving, diversion out of state, use of the parcel services, and several others.

There have been many stories about the impact of legal marijuana on the homeless population in Colorado. In particular, there is a concern that legal marijuana is attracting people to Colorado that become homeless and become involved in the criminal justice system. The Director of Criminal Justice Services in Larimer County posed a question regarding the possible relationship between legal marijuana. An increase in the homeless population in general and an increase in the Larimer County jail population reporting themselves as homeless. The fiscal impacts on county jails from increases in their inmate population. especially one more likely to have substance abuse and mental health issues, could be significant. This study will allow us to answer some of the questions about the prevalence of homelessness in jails, the reasons for their homelessness, residence history, criminal history, substance use history, and mental illness. The five jails will represent a cross section of the Denver Metro, Northern Colorado, and the Western Slope regions.

2. REQUIREMENTS

A. Performance

The Vendor will conduct a survey of the homeless population in five Colorado jails. Vendor will have significant expertise in survey design. CDPS will be working closely with such Vendor, but it is expected that their expertise will improve the survey instrument. Vendor to engage in the following duties:

i. Survey Development

ii. Vendor will provide assistance with the process of obtaining Institutional Review Board (IRB) approval for human subjects research

iii. Program survey into software for laptop administration

iv. Hire and manage research assistants to administer survey

v. Administer survey at five jails – Larimer County Jail, Boulder County Jail, Denver County Jail, Arapahoe County Jail and Mesa County Jail (locations subject to change)

vi. Clean survey data for further analysis vs. Conduct basic analysis of data

vii. Produce a summary of results

viii. Provide SPSS data file for secondary analysis by DCJ

B. Project Completion

The following clarify the scope of this project:

i. Survey collection at the five jails will take place in a timeframe negotiated between the Division and the Vendor

ii. Surveys will allow for an estimate of the draw the legal marijuana industry has on the homeless population

iii. The successful vendor is expected to submit monthly invoices with tasks summarized

iv. Based on the performance requirements listed above, it is anticipated that the successful vendor will bill on a monthly schedule unless prior approval is obtained

C. Designation and Qualification/Experience/Education of Required Personnel

To perform this job successfully, individuals must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

i. Expertise in the areas of survey design and administration in a correctional institution.

ii. Experience working with command staff in correctional institutions to gain access and maintain required security procedures

iii. The ability to recruit and manage a team and coordinate the work of others.

D. Work Location and Environment

The off-site data collection work will be performed at five jails, location still to be determined in Colorado. The hours of work will be determined in conjunction with each jail's command staff. The off-site analysis will be conducted at the contractor's workplace during hours determined by the contractor.

E. Travel: Itemized travel spreadsheet to be submitted with bid

F. Payment Schedule

Payment will be made upon submission of a monthly invoice by the vendor and approval by the Department of Public Safety, Division of Criminal Justice.

G. Project Completion

All information requested (and submitted) will be considered in determining the final award. Award will be made to the responsible bidder, whose submission is most advantageous to CDPS, lowest price being the primary consideration.

1.0 General

1.1 Purpose

The purpose of this solicitation is to obtain a Study regarding the prevalence of homelessness in five Colorado jails.

1.2 Description of Goods and/or Services

Please refer to the Scope of Work reference on pages 3-4 of this document.

1.3 Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors should be registered on Colorado. Colorado VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss.

1.4 Pricing

Prices shall be binding and valid for the length of the award. All prices must include shipping costs.

1.5 Award Period

The award period for this DQ shall be determined within the subsequent award, and shall be contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied. CDPS may exercise the option to extend the award period.

1.6 Shipping and Billing

Shipments shall be delivered between Monday – Friday 8:00 AM – 5:00 PM MST, excluding holidays. The Vendor shall invoice CDPS for the Study delivered and accepted pursuant to the terms of this DQ and any contract resulting from an award. Invoices shall be sent ten (10) business days after receipt of goods or service. Shipping and Billing addresses are as follows:

Hand delivered or USPS shipping address Billing Address Colorado Department of Public Safety Colorado Department of Public Safety Division of Homeland Security Division of Criminal Justice Procurement Attn: Debbie Goerlitz Attn: Carolyn Sheffield 9195 E. Mineral Ave - #200 700 Kipling Street - #3000 Centennial, CO 80112 Denver, CO 80215 debbie.goerlitz@state.co.us carolyn.sheffield@state.co.us http://www.colorado.gov/vss

1.9 Type of Contract

State Purchase Order: The successful bidder may be issued a State Purchase Order with CDPS. The State Purchase Order will incorporate this DQ, published addenda and the response of the successful bidder.

2.0 Additional Terms and Conditions

2.1 Submission

By submission of a bid, bidder agrees as follows:

• Except as replaced, modified, or supplemented, all items in the State of Colorado Solicitation Instructions/Terms and Conditions (available at the following address:

https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument) are considered part of, and are incorporated by reference into this document. In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the most restrictive terms shall govern.

• The bidder guarantees to the State that they understand and agree to the terms and conditions of this DQ and that they will not default from performance by virtue of a mistake or misunderstanding. Bidders shall seek clarification from the CDPS of any specifications, terms and/or conditions that they determine to be unclear. The failure of a bidder to seek clarification may be deemed a waiver of any such clarification. Any strike out, alteration, or removal of any terms and conditions may eliminate the vendor from further consideration.

• CDPS reserves the right to reject any and all bids or parts thereof, and to waive minor informalities or irregularities.

• If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS website, and the modification will supersede any discrepant terms, specification, or other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS website and will supersede the above date and time. All questions will be answered through a modification of DQ1-RDAA2017000693 on VSS. It is the responsibility of the bidder to keep apprised of such modifications.

• CDPS is tax exempt.

• CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price.

https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument

• In accordance with Colorado Revised Statute (CRS) CRS 24-103-207.5 titled – Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

• Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder as defined in in section 8-19-102 (2) shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.”

• This solicitation including documents linked and attached, the vendor's offer and all documents, modifications, and agreement terms and conditions will form the contract between the parties. Any additional terms and conditions proposed by the vendor must be submitted with their offer in order to be considered. All material developed under this contract are the sole intellectual property of the State of Colorado.

2.3 Discussion with Bidders

Discussions and/or clarifications may be conducted with bidders as determined necessary by the State.

2.4 Amendments and Modifications

All amendments to this DQ or modifications to any subsequent award shall be in writing from CDPS Procurement and posted to Colorado VSS. Vendors are responsible for checking VSS prior to the opening date and time for solicitation amendments.

3.0 Bid Submission

3.1 Response Format

Bidders must comply with and or submit the following items with their bid submission in order to be considered responsive:

a. Completed and signed cover sheet.

b. Completed quote itemization/requirements page.

c. The total cost of the requirements of this solicitation and supporting documents as required in this solicitation.

3.2 How to Submit Your Bid Submission:

Email your bid submission to the Purchasing Agent listed within this solicitation. All bid submissions must clearly reference the DQ number: DQ1-RDAA2017000693. All vendors should be in good standing with the Secretary of State.

3.3 Evaluation and Award

This solicitation shall be awarded to the bidder(s) determined to be in the best interest of the State.

3.4 Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-211 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center of Veteran Enterprise within the US Department of Veterans Affairs (www.vip.vetbiz.gov).

CDPS shall give a certified SDVOSB a 5% preference in response to this DQ. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to a solicitation.

Certification can be received through the Center for Veteran Enterprise website (see above link).

CRS 24-101-301 "’Contract’ means any type of state agreement, regardless of what it may be called, for the procurement or disposal of supplies, services, or construction.” Beginning July 1, 2014, Agencies and Institutions are responsible for manually or systematically tracking necessary information for reporting beginning fiscal year 2014/2015 (currently functionality does not exist in CORE for full reporting). SCOPE All State Agencies (Agencies) and State Institutions of Higher Education (Institutions) subject to the Procurement Code share the SDVOSB goal of at least 3%.

GUIDANCE PREFERENCE ALLOWED In an effort to reach this goal, Agencies and Institutions may give a five percent (5%) preference for SDVOSBs. POSTING & VERIFICATION. All discretionary purchases or purchases on a commercial card should consider using a SDVOSB when possible. Documented Quotes (DQ) and Information for Bids (IFB) may give a 5% preference. If a preference is given, the solicitation must clearly state how the preference will be applied in evaluation of the responses. Only SDVOSBs that meet minimum specifications can be considered for the percentage preference.

Request For Proposals (RFP) – In the situation where one supplier will be awarded, the solicitation may specify when evaluating two or more comparable responses, preference may be given to a SDVOSB. DQs, IFBs and RFPs – SDVOSBs need to submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Solicitations should request this information in the solicitation. (Verification of SDVOSB certification is also available on the Center for Veteran Enterprise website (See above link). REPORTING DPA Executive Director – Starting September 30, 2015 and every September 30 thereafter, must submit reports to the Department of Military and Veterans Affairs, Members of the Colorado Board of Veteran Affairs and to the members of the House of Representatives and Senate (who have jurisdiction over State and Veterans Affairs). In order to comply, Agencies and Institutions must report to DPA August, 31 2015 and August 31 each year thereafter. FISCAL YEAR REPORTING TO INCLUDE • Total number of contracts awarded to SDVOSBs • Total number of contracts awarded • Total dollar amount of contracts awarded to SDVOSBs • Percentage dollar amount of contracts awarded SDVOBs to total dollar amount of contracts awarded • Total number of SDVOSB that responded to solicitations or proposals • Total number of respondents to solicitations or proposals When practical, and depending on Procurement Code and Rule, Agencies and Institutions shall satisfy their needs through State Price Agreements or nonprofits from the Services Set Aside List (Disability Set Aside), before seeking other sources.

http://www.vip.vetbiz.gov/