Student Insurance

Laramie County School District Number One in Cheyenne, Wyoming is seeking proposals for a voluntary student insurance plan through a Request for Proposal (RFP) numbered 24RFP4002. The procurement seeks comprehensive insurance coverage for K-12 students, with multiple coverage options including at-school protection, 24-hour coverage, vacation coverage, sports coverage, dental, life, and accidental dismemberment insurance. The district's total student enrollment is 13,759 across senior high, junior high, elementary, charter, and virtual schools. Proposers must provide insurance with minimal school involvement in claims processing, rapid claim response times, and individual enrollment materials for each school building. The RFP requires vendors to be licensed in Wyoming and hold a Wyoming Resident Insurance License. The proposal is due on April 19, 2023 at 11:00 a.m., with a contract period from July 1, 2023 to June 30, 2024, and potential renewal options for two additional one-year periods. Evaluation will be based on proposal responsiveness, content, and overall district interests, with award going to a single vendor.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The insurance plan is entirely voluntary, to be purchased by parents and guardians, with materials distributed at the start of each school year. No incumbent vendor is identified in the documentation. The district requires detailed marketing and enrollment reports from the selected vendor, and pricing must be fixed and firm for the entire contract period with no allowance for escalation or price adjustments. While specific budget ranges are not disclosed, the procurement covers insurance for nearly 14,000 students across multiple school types. The successful vendor must demonstrate capacity to handle comprehensive student insurance needs with minimal administrative burden on the school district, provide clear enrollment materials, and maintain quick and efficient claims processing.