24RFP4002 Student Insurance.pdf

This is a Request for Proposal (RFP) issued by Laramie County School District Number One in Cheyenne, Wyoming for student insurance services. The RFP seeks a voluntary student insurance plan covering K-12 students with various coverage options including basic "at school" coverage, 24-hour coverage, coverage during vacation, sports coverage, dental, life, and accidental dismemberment. The proposal is due on April 19, 2023 at 11:00 a.m., with a contract period from July 1, 2023 to June 30, 2024, and potential renewal options for up to two additional one-year periods. The district has a total enrollment of 13,759 students across multiple school types, including senior high, junior high, elementary, charter, and virtual schools.

The RFP requires proposers to provide comprehensive insurance coverage with minimal school involvement in claims processing, quick claim response times, and individual enrollment materials for each school building. The successful vendor must be licensed in Wyoming, hold a Wyoming Resident Insurance License, and provide detailed marketing and enrollment reports. The district will evaluate proposals based on responsiveness, proposal content, and overall best interests of the district, with the award going to a single vendor. Pricing is expected to be fixed and firm for the contract period, with no escalation or price adjustments allowed. The insurance is intended to be a voluntary plan purchased by parents/guardians, with materials distributed at the beginning of each school year.