Student ID System

The Savannah-Chatham County Public School System (SCCPSS) is soliciting sealed proposals for a comprehensive Universal Student ID Badge System through RFP 26-13, targeting the implementation of a district-wide identification solution for its 36,000 students across 52 schools. The procurement seeks a complete system including hardware, software, supplies, and services to create, manage, and integrate two-sided, full-color student ID badges featuring unique student photos, names, barcodes, and school logos. The proposed system must demonstrate interoperability with existing district platforms including transportation, school nutrition, student information, library, and emergency response systems. Evaluation criteria will allocate points across several key areas: 30 points for functionality and technical approach, 20 points for training and implementation plan, 10 points for company experience, 10 points for references, and 30 points for cost. The solicitation was released on September 14, 2025, with proposal submissions due by October 16, 2025, at 2:00 p.m. (ET), and the initial contract term will be one year with potential renewals for up to two additional one-year terms.

While no specific set-aside designations are explicitly mentioned, vendors must complete several mandatory compliance forms including an E-Verify Affidavit, Debarment Certification, and Lobbying Disclosure form. Potential bidders must demonstrate legal and ethical standing, including verification of employment eligibility, no current federal transaction exclusions, and transparency regarding any criminal history or contract performance issues. The district requires vendors to be prepared to integrate with existing technology infrastructure and provide comprehensive training covering system administration, configuration, troubleshooting, and end-user roles. Though a specific budget range is not disclosed, the detailed evaluation process suggests the district will carefully assess both technical capabilities and cost-effectiveness. The successful implementation partner will be responsible for providing all badging system components, with the overarching goal of creating a secure, scalable student identification system that can accommodate future district expansion and enhance overall public safety.