Stringfellow HVAC

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for equipment rental at the Stringfellow Unit located in Rosharon, TX. The procurement is specifically for a comprehensive HVAC equipment package, including a 40-ton HVAC unit, 20" flex duct/hose supply and return, banded cable soft, banded tail, and a 203/480 125kVA transformer. The contract period will span from January 1, 2026 to March 31, 2026, with a bid opening scheduled for October 23, 2025 at 3 P.M. Vendors are preferred to submit bids electronically via email to bids@tdcj.texas.gov, with a hard copy submission option also available. Key vendor requirements include providing equipment installation within four hours, coordinating delivery and pickup, and adhering to strict correctional facility security procedures. Bidders must meet comprehensive insurance requirements, including $1,000,000 in general liability coverage, $500,000 in auto coverage, and statutory worker's compensation insurance.

There are no specific set-aside designations mentioned in the documentation for disadvantaged enterprises. Vendors must certify they are not suspended or debarred and must comply with various state and federal regulations. The TDCJ reserves the right to perform background checks on vendor personnel and inspect all equipment. While a specific contract value is not explicitly stated, the procurement suggests a short-term equipment rental arrangement with potential for future extensions. Vendors must provide a Texas Identification Number and Federal Employer Identification Number, and they are subject to potential contract termination if they fail to meet the specified requirements. The agency will evaluate bids based on factors including price, vendor performance history, quality of goods, and overall best value to the state. Bidders must also certify compliance with e-verify requirements, anti-boycott provisions, and various other legal and regulatory standards outlined in the Texas Government Code.