Streetlight Repair, Construction, and Maintenance Services

American Fork City Public Works issued a Request for Proposals (RFP) to solicit comprehensive streetlight repair, construction, and maintenance services across the City of American Fork in Utah County. The City maintains approximately 1,916 total streetlights, including 514 functional streetlights, 570 decorative non-LED streetlights, and 832 LED streetlights distributed throughout residential neighborhoods, commercial corridors, parks, and public rights-of-way. The selected contractor must provide routine monthly inspections, cleaning, minor repairs, and lamp/photocell replacements; on-call repairs with 24-hour response for standard outages and 1-hour emergency response for hazardous conditions; preventive maintenance including corrosion checks, hardware inspections, pole painting, and grounding inspections; comprehensive recordkeeping with monthly service reports detailing work completed, outage trends, and recommendations; and inventory management for replacement parts and materials. Pricing must include hourly labor rates for regular and emergency work, hourly equipment rates, cost per repair type, and optional flat-rate or preventative maintenance packages, with annual labor increases of 2.5 percent and equipment rate adjustments based on the Consumer Price Index. The mandatory pre-proposal conference is scheduled for March 30, 2026 at 10:00 AM at the American Fork Public Works Building, with questions due by March 31, 2026 at 12:00 PM, and proposals due April 2, 2026 at 12:00 PM via the Utah Bonfire Hub portal. Evaluation criteria are weighted as follows: Qualifications and Experience (25 percent), Technical Approach (20 percent), Cost Competitiveness (25 percent), Responsiveness and Availability (15 percent), and References and Past Performance (15 percent), with notice of intent to award expected by April 9, 2026, City Council acceptance by April 28, 2026, and anticipated notice to proceed by April 30, 2026.

The RFP does not specify set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises based on the available information. No incumbent vendors or current contractors are identified in the procurement documents. The contract term is three years from the effective date with options to renew annually for up to two additional years, though no specific award value or budget range is disclosed in the posted materials. All materials are billed at actual invoice cost plus 7 percent markup, and subcontractor costs follow the same pricing structure. Basic maintenance services are billed as unit prices per light type, while repair work and other services utilize time-and-materials billing or specific unit pricing, with monthly invoices for maintenance and separate itemized invoices for repair work, all due within 30 days of submission. Proposals are limited to ten pages of text and must include detailed sections on project team experience, project understanding and scope, and project schedule.