Street Sweeper Repair Services

The Louisville/Jefferson County Metro Government Fleet Services division is soliciting proposals through Request for Proposal (RFP260176) for repair and maintenance services on three categories of street sweeping equipment: 3-wheel sweepers, compact sweepers, and 4-wheel truck-mounted street sweeping equipment. Vendors must be certified to perform warranty work on Elgin street sweeping equipment and capable of servicing Elgin, TYMCO, Madvac, and compact parking lot and pedestrian lane sweeper models. The contract requires vendors to be located within a 25-mile radius of Fleet Services-Newburg at 3515 Newburg Road and to provide repair estimates at no cost, with all warranted repairs, parts, and labor provided at no charge to Metro Government with a minimum 120-day warranty on parts and labor. The contract term is for one year with renewal options for up to five years total, contingent on mutual agreement. The evaluation criteria totals 100 points, divided among shop mechanic labor rates (45 points), capabilities (30 points), and mobile repair labor rates (25 points). Vendors must submit complete proposals through the Bonfire Hub portal with a question period opening February 20, 2026 at 10:00 AM EST and closing February 27, 2026 at 3:00 PM EST, with all proposals due by March 12, 2026 at 3:00 PM EDT. Required documentation includes price sheets specifying hourly labor rates for mechanic/shop work and mobile labor, vendor information forms, W-9 documentation, good faith effort forms, acknowledgements and preferences certifications, ban the box compliance checklists, company profiles, certifications, warranty information, and lists of makes and models the vendor can service.

Metro Government offers preference incentives including a 5% price reduction for local vendors established in the Louisville MSA for 12 consecutive months with a current Revenue Commission account and a 5% price reduction for minimum wage businesses paying at least $10.10 per hour to all full-time employees. The procurement includes subcontracting goals for Minority Business Enterprise (MBE) at 15%, Female Business Enterprise (FBE) at 5%, and Hispanic Business Enterprise (HBE) at 0.5% participation, with bidders required to submit Good Faith Effort documentation demonstrating solicitation activities to certified MFHBE subcontractors and suppliers. All vendors must comply with Louisville Metro Codified Ordinance Section 112.30 implementing a "ban the box" hiring policy prohibiting inquiries about applicants' prior criminal history on initial employment applications. Contractors must maintain Commercial General Liability insurance with $1,000,000 combined single limits and provide Workers' Compensation coverage at statutory limits. Pricing must remain firm for six months after the proposal closing date and shall not change during the first contract year; Metro Government does not reimburse freight, fuel surcharges, or penalties. No specific award value or budget range is disclosed in the procurement documents, as this is a price contract with no guaranteed work volume, with repairs anticipated to be few and intermittent in nature.