Stormwater Maintenance and Repair

The Town of Hilton Head Island is soliciting sealed proposals for RFP 2025-30, a stormwater maintenance and repair services contract through an indefinite delivery, indefinite quantity (IDIQ) agreement for an initial one-year term with four optional one-year renewal periods. This procurement covers construction, maintenance, and repair of stormwater infrastructure within the town's municipal limits, including activities such as pipe installation and replacement, drainage structure repairs, catch basin and manhole maintenance, channel and pond excavation, debris clearing, sinkhole repair, and emergency response services. Qualified contractors must hold a South Carolina Contractor's License and a Town of Hilton Head Island Business License, comply with the South Carolina Illegal Immigration Reform Act through E-Verify enrollment, maintain appropriate insurance coverage, and demonstrate relevant experience with similar stormwater projects through at least three client references. The town will evaluate proposals using a weighted scoring methodology: 55% for the Unit Cost Schedule pricing, 30% for references and experience with comparable projects, 10% for key personnel qualifications and resources, and 5% for the designated representative's qualifications. Work will be issued through individual Job Orders specifying scope, quantities, and construction methods, with payment based on actual quantities expended using the provided Unit Cost Schedule. A mandatory virtual pre-proposal conference is scheduled for November 21, 2025, from 10:00 am to 11:00 am Eastern Time, with sealed proposals due by 5:00 PM Eastern Time on December 9, 2025.

The Town of Hilton Head Island offers a local vendor preference certification that provides eligible vendors a 5% price reduction (not to exceed $10,000) during bid evaluation for companies maintaining an office within town limits with a majority of full-time employees and managers working from that location and possessing a valid town business license for at least three consecutive years prior to application. Additionally, in the event of a tied bid, a certified disadvantaged business will be awarded the contract, demonstrating the town's commitment to supporting disadvantaged enterprises and minority-owned contractors. No specific incumbent vendor or current contractor is identified in the solicitation documents, indicating this may be a new contract or renewal process. The contractor must perform the majority of work with its own forces, though subcontractors may be utilized for no more than 50% of total annual contracted dollar amount, and all subcontractors require prior town approval. Work specifications comply with South Carolina Department of Transportation (SCDOT) standards and the SC DES Stormwater Management BMP Handbook. The contract does not specify a guaranteed minimum volume of work or stated budget range; instead, compensation will be determined through negotiated unit pricing and actual job order execution, with the town reserving the right to award multiple contracts, cancel the solicitation, or negotiate with alternative offerors if initial negotiations prove unsuccessful.