Storm Water Channel Cleaning Services

The City of Charlotte, North Carolina is soliciting proposals for Storm Water Channel Cleaning Services through RFP # FY26-RFP-09, seeking a contractor to perform comprehensive channel maintenance within city limits. The project involves mobilization, traffic control, debris and tree removal from channels and ditches, seeding, mulching, and related activities across street right-of-way, private, residential, and commercial properties. Potential vendors must submit comprehensive proposals demonstrating technical capabilities, including detailed documentation of key personnel qualifications, equipment inventory, safety protocols, and references. Proposals will be evaluated based on qualifications, experience, approach, cost-effectiveness, and contract term acceptance, with specific emphasis on understanding similar services, availability of key team members, equipment resources, and feasibility of proposed methodologies. The non-mandatory virtual pre-proposal conference is scheduled for September 18, 2025, at 10:30 a.m., with proposal submissions due electronically through the Bonfire City of Charlotte e-Procurement Portal by September 30, 2025, at 4:00 p.m. The City anticipates awarding the contract in November 2025, with services commencing on January 1, 2026, for an initial three-year term with potential two one-year renewals.

The City of Charlotte has a strong commitment to the Charlotte Business INClusion (CBI) program, which mandates significant emphasis on Minority-owned, Woman-owned, and Small Business Enterprises (MWSBEs) with a substantial presence in the Charlotte Combined Statistical Area. Bidders are required to complete the MWSBE Utilization form, detailing their plans for including City-certified Small Business Enterprises (SBE), Minority-owned Business Enterprises (MBE), and Woman-owned Business Enterprises (WBE) in contract work. While specific budget ranges are not explicitly stated, the Pricing Worksheet indicates the contract includes a 10% contingency and covers 20 line items ranging from traffic control to channel cleaning crew services. Vendors must provide comprehensive insurance documentation, including workers' compensation, commercial general liability, and automobile liability coverage. The contract prohibits charging for travel, mileage, meals, or materials, and requires compliance with the Charlotte Business Inclusion Policy and E-Verify requirements. Successful bidders must also pass a Contractor Safety Assessment and provide detailed documentation of safety training records and OSHA compliance.