Stone and Aggregate - Cedar Lakes Conference Center

The West Virginia Purchasing Division is seeking a vendor to establish an open-end contract for stone and aggregate materials for the Cedar Lakes Conference Center located in Ripley, West Virginia. The procurement specifically covers various limestone grades (#8, #57, #67), landscaping materials including oversized and small decorative pebbles, #4 gravel, and mason sand. Estimated annual quantities range from 10 to 100 tons per item type, with all materials to be delivered F.O.B. destination at 82 FFA Drive, Ripley, WV 25271. The solicitation (ARFQ 1400 AGR2600000006) requires vendors to provide per-ton pricing that includes overhead, equipment, materials, and delivery costs. Key submission deadlines include a vendor question cutoff on September 11, 2025, and bid responses due on September 18, 2025, at 11:30 AM EST. Evaluation criteria will focus on the lowest overall total cost that meets required specifications, with vendors expected to deliver standard orders within five working days and emergency orders within 24 hours.

The contract does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must be registered with the West Virginia Purchasing Division and potentially pay a $125 fee if applicable. Insurance requirements include maintaining commercial general liability insurance of $1,000,000 per occurrence and automobile liability insurance of $1,000,000 per occurrence. The contract will have an initial one-year term with potential for up to three successive one-year renewals. Payment will be processed through the state's Purchasing Card program and Electronic Funds Transfer. While no specific total contract value is mentioned, vendors must demonstrate the capacity to maintain sufficient inventory and designate a contract manager. The state reserves the right to purchase goods in the open market during emergencies and to accept or reject any bid, with potential contract cancellation if vendor performance does not meet established standards.