Stone and Aggregate - Cedar Lakes Conference Center

The West Virginia Department of Agriculture is seeking a vendor to provide stone and aggregate materials for the Cedar Lakes Conference Center, located in Ripley, WV. This procurement is structured as an open-end contract through an Agency Request for Quote (ARFQ 1400 AGR2600000002) issued by the West Virginia Purchasing Division. The solicitation covers multiple limestone types (#8, #57, #67), decorative stones (Oversized Decorative Stone, Cherokee Stone, Small Decorative Pebbles), #4 Gravel, and Mason Sand, with an estimated annual quantity of 100 tons for each material type. Vendors must submit bids electronically through wvOASIS or by courier, with responses due on July 29, 2025, at 11:30 am EST. Vendor questions will be accepted until July 21, 2025, at 11:30 am EST, with potential answers published as an addendum to the solicitation. The contract will be awarded to the vendor providing the lowest overall total cost while meeting required specifications, with delivery expectations of standard orders within five working days. Vendors must provide per-ton pricing for each line item and factor in all overhead, equipment, materials, and delivery costs.

The solicitation does not explicitly mention specific set-aside designations or restrictions on responding organizations. Vendors are required to maintain Commercial General Liability Insurance of $1,000,000 and Automobile Liability Insurance of $1,000,000, and must comply with state regulations including licensing and tax obligations. The contract is structured as a one-year term with potential for up to three successive one-year renewal periods, contingent on funding availability. While no specific budget range is detailed, the procurement uses commodity code 11111600 and requires vendors to provide new (not used or refurbished) materials. Delivery will be F.O.B. destination to Cedar Lakes Conference Center at 82 FFA Drive, Ripley, WV 25271, with all freight and delivery charges to be included in the unit cost. Vendors must maintain sufficient inventory, provide quarterly reports, and designate a contract manager. Payment will be processed through the State of West Virginia's Purchasing Card program and Electronic Funds Transfer, with potential penalties for vendor defaults such as failure to meet material specifications or delivery schedules.