Steven`s Learning Systems - Renaissance 2. 0 Language Lab System

The School Board of Seminole County, Florida is pursuing a sole source procurement for a Renaissance 2.0 Language Lab System from Steven's Learning Systems, Inc. The procurement specifically covers the installation of 57 language labs across district schools, with an initial system of 36 student stations for South Seminole Academy. The comprehensive system includes overhead trays, headsets, an instructor's console, full-class digital recording, and electrical wiring, with Steven's technicians responsible for integrating classroom technology such as projectors, smart boards, and classroom TVs during installation. The procurement is being conducted under Florida Administrative Code 6A-1.012(12)(d), which allows exemption from competitive solicitation when a commodity or service is available from a single source. The response due date is March 4, 2025, at 4:00 PM EST, with procurement decisions to be posted on VendorLink and the district's purchasing website. Potential vendors are invited to submit alternative proposals, with the School Board retaining the right to determine the equivalence of any proposed alternatives. Any notices of intent to protest must be emailed to the purchasing contact before the specified due date.

The contract does not specify specific set-aside designations or restrictions on responding organizations. The procurement includes an initial system cost of $30,500 and a subsequent 2025-2026 Extended Warranty Maintenance Agreement valued at $47,880, totaling $78,380. The warranty and maintenance services encompass comprehensive system testing, equipment repair or replacement, preventive maintenance, software and firmware updates, operational instruction videos, dedicated professional support, and a special information package for Advanced Placement test proctors. The contract term runs from the last signature date until June 30, 2026, with the School Board reserving the right to terminate within 30 days prior to each fiscal year without penalties. The maintenance agreement covers unlimited service visits and includes all parts, labor, and expenses for the Renaissance language lab equipment, with exceptions only for acts of God or obvious vandalism. The sole source decision is valid for one year after School Board approval and will require annual re-posting and validation.