Sterilizer Preventative Service and Maintenance

The West Virginia Department of Agriculture is soliciting bids through Agency Request for Quote (ARFQ) 1400 AGR2400000021 for sterilizer preventative service and maintenance at the Moorefield Field Office. The procurement is open to qualified vendors capable of providing quarterly inspection and preventive maintenance services for three specific pieces of equipment: a Steelco VS 202038/1L Steam Sterilizer (Serial #16400), a Marlo L1-505 RO System (Serial #116371), and a Steelco VS 202038/1L Electric Boiler (Serial #16231), all located at 60B Industrial Park Road, Moorefield, West Virginia. The contract requires four on-site preventive maintenance visits per year for each piece of equipment, with the contract period running from February 1, 2024, through January 31, 2025. Vendors must be certified to service and maintain these specific equipment models and are required to use Steelco-appropriate or manufactured new/quality parts for repairs. The scope includes callback services for equipment failures, with parts provided by the Department, and vendors must designate a primary contract manager available during normal business hours. Interested vendors must submit electronic bids through wvOASIS by January 26, 2024, at 11:30 a.m., and award will be made to the vendor providing the required services at the lowest overall total cost as shown on pricing pages. Vendors should direct inquiries to buyer Laryssa D. Hoskins at the West Virginia Department of Agriculture, 304-558-2221 or lhoskins@wvda.us. Invoicing and shipping are directed to the Department of Administrative Services at 1900 Kanawha Boulevard East, Charleston, West Virginia.

The solicitation documents do not specify any set-aside designations for disadvantaged enterprises, women-owned businesses, minority-owned businesses, or other restricted categories of organizations. No information regarding incumbent contractors or existing service providers is disclosed in the available solicitation materials. Similarly, no specific budget range or estimated award value is provided in the published documents. Vendors are responsible for all mileage and travel costs, including travel time, associated with contract performance, and must offer discounted labor rates for services performed outside the standard contract scope. Payment will be made as an annual flat fee for all services performed and accepted, with vendors accepting payment through West Virginia State procedures. Prospective bidders should contact the procurement officer for additional details regarding pricing expectations and contract value prior to submission.