Stenographic and Transcriptions Services

The Commonwealth of Massachusetts, through the Massachusetts Department of Transportation (MassDOT) and the Massachusetts Department of Public Health (DPH), is seeking vendors to provide stenographic and transcription services. The contract will require attending public hearings, information meetings, designer proposal meetings, and other proceedings throughout the Commonwealth, with minutes to be recorded and transcribed verbatim. MassDOT intends to make multiple awards, with the option to add additional contractors over the life of the contract. The contract will have an initial term of up to 3 years, with two 1-year renewal options, for a total maximum duration of up to 5 years. The estimated value of purchases under this contract is $750,000. Pricing will be based on attendance fees for public hearings, unit prices per transcript page, and unit rates per mile plus authorized direct expenses. Contractors must commit to partnering with certified Minority-, Women-, and Service-Disabled Veteran-Owned Businesses, which will account for at least 10% of the evaluation criteria. Bids are due by December 14, 2016 at 3:00 PM Eastern Time, and the estimated contract start date is January 1, 2017.

The contract is open to all qualified bidders, and there is no mention of any set-asides or incumbent contractor. The Commonwealth previously had a similar contract, but the details of that prior contract are not provided. Funding sources and requirements are also not specified in the documents. Bidders must submit a Bid Response Form, references, a Prompt Payment Discount form, a Supplier Diversity Program plan, and information on their environmentally preferable business practices.