Statewide Newborn Screening Surveillance System

The South Dakota Department of Health (DOH) is conducting a Request for Information (RFI) for a comprehensive statewide newborn screening surveillance system to be implemented in Brown County and across South Dakota. The system will facilitate the collection, integration, management, and monitoring of data from multiple sources, including vital records, hospitals, audiologists, midwives, and the Iowa State Hygienic Laboratory, processing approximately 12,000 newborns annually for both bloodspot and hearing screenings. Key technical requirements include integrated management capabilities, role-based user accounts, direct data integration from hospital equipment, manual data entry functions, document upload processing, vital records matching, data lake architecture integration, legacy data storage, and advanced reporting tools. Vendors are expected to provide detailed information about their proposed systems, including technical capabilities, features, scalability, and interoperability. The RFI responses are due by January 31, 2025, at 5:00 PM Central Standard Time, with submissions accepted electronically to fabricia.latterell@state.sd.us or physically to the DOH office in Aberdeen. Responses should be limited to 10 pages and address the vendor's experience, proposed approach, project timeline, scope of work, and training capabilities.

There are no specific set-aside designations or restrictions mentioned for this RFI, and no incumbent vendors are currently identified for the newborn screening surveillance system. The Response to Offeror Questions document indicates a preliminary budget of $200,000 for the project, with an anticipated initial contract term of five years and potential renewals based on performance and program needs. The Department plans to release a formal Request for Proposals (RFP) in Q1 2025, with vendor selection expected in Q2 2025 and system implementation targeted for Q3-Q4 2025. While this is a new initiative for the DOH and not a mandated requirement, the department is seeking to improve program operations and outcomes for newborn screenings. Vendors are encouraged to provide cost estimates for system startup and implementation, ongoing maintenance, modification costs, and additional features, with the understanding that this RFI is strictly exploratory and does not constitute a commitment to procure any services or solutions.