RFPT30034902000537_May_19_25_solicitation_doc.pdf
PDF 23 KB Posted
- Attached to
- Statewide Microfilm Reader Printers
- Solicitation number
- RFPT30034902000537
- Issued by
- Clark County, Missouri
About this file
This is a Request for Proposal (RFPT) issued by the State of Missouri for a statewide microfilm reader printers contract (Solicitation Number RFPT30034902000537). The procurement seeks 12 total microfilm reader printer units across four configurations: 3 high-end units with workstations, 3 high-end units without workstations, 3 low-end units with workstations, and 3 low-end units without workstations. Each configuration also requires quarterly maintenance services. The solicitation was released on November 20, 2019, with proposals due by December 11, 2019, at 2:00 PM CST. Delivery terms are Free On Board Destination, with equipment to be distributed to various state agencies throughout Missouri.
Vendors must submit proposals electronically through the MissouriBUYS system or as hard copies to the Division of Purchasing, with pricing for initial procurement and potential first and second renewal periods. The solicitation is open to all vendors without specific set-aside designations or organizational restrictions. No incumbent vendors are listed, and no estimated total contract value is provided. Vendors will be required to submit quarterly administrative fee and usage reports using provided templates. Payment terms are set at Net 45 Days, and the contact for this solicitation is Autumn Klauba at the Division of Purchasing in Jefferson City, Missouri. Interested vendors must provide comprehensive pricing information, including equipment costs and quarterly maintenance service fees, and demonstrate their ability to meet the specified equipment configurations and maintenance requirements.
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Text version
Solicitation Number: RFPT30034902000537
Statewide Microfilm Reader Printers
Request for Proposal - IT (RFPT)
State of Missouri
November 20, 2019 - December 11, 2019
Page:2
General Header Information
RFPT30034902000537
No. RFPT30034902000537 Title: Statewide Microfilm Reader Printers Start Date: November 20, 2019 at 4:00:00 PM CST End Date: December 11, 2019 at 2:00:00 PM CST Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description:
Delivery Terms: Free On Board Destination Delivery Notes: Statewide
Various State Agencies throughout the State of Missouri Payment Terms: Net 45 Days Contact Information: State of Missouri
Autumn Klauba 301 W High St Room 630 Jefferson City MO, 65101 United States Tel: 573-522-0001 Fax: 573-526-9816 autumn.klauba@oa.mo.gov
Contact Details: If you have any questions, please contact:
Autumn Klauba 301 W High St Room 630 Jefferson City MO, 65101 United States Tel: 573-522-0001 Fax: 573-526-9816 autumn.klauba@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPT30034902000537
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPT30034902000537
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Divsion of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP/IFB exhibits (e.g., Exhibit A through Exhibit H )
Page:5
Documents:
RFPT30034902000537- Microfilm Reader Printers.docx
Attmnt 1 MO Statewide Contract Qrtly Admin Fee Report.xlsx
Attmnt 2 MO Statewide Contract Qrtly Usage Report.xlsx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 HIGH-END MICROFILM
READER PRINTER WITH
WORKSTATION
each 3.00
Additional Item Fields
1. Brand(required):
2. Model(required):
3. 1st Renewal Contract Period(required):
4. 2nd Renewal Contract Period(required):
Item Specification for HIGH-END MICROFILM READER PRINTER WITH WORKSTATION
Description: Microfilm Equipment High-end microfilm reader printer with workstation pursuant to the requirements stated herein. Vendor proposes the following equipment: Brand: Model:
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 HIGH-END MICROFILM
READER PRINTER WITH
WORKSTATION
MAINTENANCE
quarter
(of a year);
4.00
Additional Item Fields
1. 1st Renewal Contract Period(required):
2. 2nd Renewal Contract Period(required):
Item Specification for HIGH-END MICROFILM READER PRINTER WITH WORKSTATION MAINTENANCE
Description: Microfilm Equipment Service High-End Microfilm Reader Printer with workstation maintenance pursuant to the requirements stated herein.
3 HIGH-END MICROFILM
READER PRINTER
WITHOUT
WORKSTATION
each 3.00
Additional Item Fields
1. Brand(required):
2. Model(required):
3. 1st Renewal Contract Period(required):
4. 2nd Renewal Contract Period(required):
Item Specification for HIGH-END MICROFILM READER PRINTER WITHOUT WORKSTATION
Description: Microfilm Equipment High-end microfilm reader printer without workstation pursuant to the requirements stated herein. Vendor proposes the following equipment: Brand: Model:
4 HIGH-END MICROFILM
READER PRINTER
WITHOUT
WORKSTATION
MAINTENANCE
quarter
(of a year);
4.00
Additional Item Fields
1. 1st Renewal Contract Period(required):
2. 2nd Renewal Contract Period(required):
Item Specification for HIGH-END MICROFILM READER PRINTER WITHOUT WORKSTATION MAINTENANCE
Description: Microfilm Equipment Service High-end microfilm reader printer without workstation maintenance pursuant to the requirements stated herein.
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
5 LOW-END MICROFILM
READER PRINTER WITH
WORKSTATION
each 3.00
Additional Item Fields
1. Brand(required):
2. Model(required):
3. 1st Renewal Contract Period(required):
4. 2nd Renewal Contract Period(required):
Item Specification for LOW-END MICROFILM READER PRINTER WITH WORKSTATION
Description: Microfilm Equipment Low-end microfilm reader printer with workstation pursuant to the requirements stated herein. Vendor proposes the following equipment: Brand: Model:
6 LOW-END MICROFILM
READER PRINTER WITH
WORKSTATION
MAINTENANCE
quarter
(of a year);
4.00
Additional Item Fields
1. 1st Renewal Contract Period(required):
2. 2nd Renewal Contract Period(required):
Item Specification for LOW-END MICROFILM READER PRINTER WITH WORKSTATION MAINTENANCE
Description: Microfilm Equipment Service Low-end microfilm reader printer with workstation maintenance pursuant to the requirements stated herein.
7 LOW-END MICROFILM
READER PRINTER
WITHOUT
WORKSTATION
each 3.00
Additional Item Fields
1. Brand(required):
2. Model(required):
3. 1st Renewal Contract Period(required):
4. 2nd Renewal Contract Period(required):
Item Specification for LOW-END MICROFILM READER PRINTER WITHOUT WORKSTATION
Description: Microfilm Equipment Low-end microfilm reader printer without workstation pursuant to the requirements stated herein. Vendor proposes the following equipment: Brand: Model:
8 LOW-END MICROFILM
READER PRINTER
WITHOUT
WORKSTATION
MAINTENANCE
quarter
(of a year);
4.00
Additional Item Fields
1. 1st Renewal Contract Period(required):
2. 2nd Renewal Contract Period(required):
Item Specification for LOW-END MICROFILM READER PRINTER WITHOUT WORKSTATION MAINTENANCE
Description: Microfilm Equipment Service Low-end microfilm reader printer without workstation maintenance pursuant to the requirements stated herein.
Page:8
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