Statewide Bottled Water - Daily use and Emergency

The State of Michigan Department of Technology Management and Budget seeks to procure bottled water, dispensing systems, and emergency water delivery services through Request for Proposal No. 240000002215, with proposals due by 11:50 a.m. Eastern on August 2, 2024. The procurement encompasses bottled water in multiple sizes including 16.9-ounce bottles (24 per case), one-gallon containers (6 per case), and 2.5-gallon, three-gallon, and five-gallon jugs, along with disposable cups and dispenser rental services (room temperature, cold, and hot/cold models) for delivery to residences and businesses throughout Michigan where drinking water is contaminated or threatened with contamination under Part 201 of the Michigan Natural Resources and Environmental Protection Act. Standard deliveries must be completed within 14 calendar days of order, while emergency response deliveries must arrive within 24 hours. All water must meet Michigan Safe Drinking Water Act standards, be sourced from State-approved facilities, and contain no more than 10 nanograms per liter of combined PFAS substances; vendors must comply with HACCP and GMP protocols, obtain Safe Quality Food certification, and adhere to Prison Rape Elimination Act standards and Michigan Department of Corrections security procedures for personnel accessing MDOC facilities. The contract will begin October 1, 2024, and expire September 30, 2028, with an option for renewal for up to five additional one-year periods. Evaluation criteria include technical merit (weighted at 25, 30, and 25 percent across Statement of Work sections), vendor questionnaire responses (weighted at 5 and 15 percent), and pricing considerations, with proposals receiving 80 points or more on technical evaluation eligible for price consideration. Award will be made to the responsive and responsible bidder offering the best value, with the State reserving the right to conduct facility tours, request oral presentations, and perform reference and background checks; the State is not obligated to accept the lowest price and may consider qualified disabled veteran-owned business status, prior State performance, total cost of ownership, and economic impact to Michigan.

The RFP does not specify set-aside designations for disadvantaged enterprises but indicates that qualified disabled veteran-owned business (QDV) and service-disabled veteran-owned business (SDVOB) status will be considered as a factor in award determination. No incumbent vendors or current contractors are identified in the solicitation documents. The contract extends to MiDEAL members, including local units of government, school districts, universities, community colleges, and nonprofit hospitals, as well as potentially to other states and State of Michigan employees with written agreement. The contractor must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability Insurance as required by law, Workers' Compensation Insurance with waiver of subrogation, and Employers Liability Insurance with minimum limits of $500,000 per accident. All vendors must pay an administrative fee of 1% on all payments made under the contract due within 30 days of each calendar quarter, and the State will make payments via Electronic Funds Transfer within 45 days of invoice receipt for undisputed amounts. The RFP does not specify exact annual purchase volumes or total contract values, as quantities vary based on individual contamination sites funded separately on a case-by-case basis; however, pricing must be submitted for all specified product lines and dispenser categories, with liquidated damages of $5,000 plus $500 per day assessed for late or improper contract performance.