Stair Tread Replacement

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Criminal Justice Training, issued Request for Bid (RFB 758 1900000395) for stair tread replacement services at Eastern Kentucky University in Madison County. This procurement involves the removal and disposal of existing stair treads in 10 stairwells and installation of new stair treads across four campus buildings: Funderburk, Schwendeman, Thompson, and Weber. The scope includes specific materials such as 498 units of Flexco Heavy Duty 800 Series Raised Square Radial treads in Charcoal (4-foot), 78 units of Reinforced Nose Raised Square Radial treads in Charcoal (5-foot), 52 units of Square Radial treads in Blue or Windsor (4-foot), 1 unit of Raised Square Radial Reinforced Nose tread in Blue or Windsor (5-foot), adhesive, nose packing, risers, and cove glue, along with all labor for installation. Qualified bidders must be licensed contractors with proof of contractor licensure, liability insurance with minimum limits as required by Kentucky law, and workers' compensation coverage with employer's liability limits of $1,000,000 per accident. Work must be completed between 8:00 a.m. and 4:30 p.m., Monday through Friday, with proper site cordoning to allow pedestrian detours. The solicitation was released on February 8, 2019, with written questions due by February 15, 2019, at 3:30 PM EST and a closing date of February 27, 2019, at 1:30 PM EST. Bids are evaluated using a best value approach with measurable criteria totaling 110 points: Price (90 points), Warranty (10 points), and Earliest Completion Time (10 points), with the lowest-priced bidder receiving maximum points and other bids scored proportionally. A mandatory site visit to the Funderburk Building in Richmond, Kentucky is required, which may be scheduled Monday through Friday from 8:00 AM to 4:30 PM by contacting maintenance manager Garl Lovings, and a completed Site Visit Validation Form must be submitted with the bid response or the bid will be deemed non-responsive.

Kentucky resident bidders may receive reciprocal preference against nonresident bidders from states that provide preference to their own residents, and qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind are eligible for preference points equal to a percentage of the maximum points awarded. All bidders must complete and submit the Annual Required Affidavit for Bidders, Offerors and Contractors, certifying compliance with Kentucky state laws and regulations including campaign finance law compliance, sales and use tax registration, state tax compliance, and non-participation in unlawful boycotts. Bids must be submitted in person to the Finance Office of Procurement Services at 702 Capitol Avenue, Frankfort, Kentucky, with all quoted prices submitted as unit and total prices exclusive of federal excise tax and Kentucky sales or use tax, on an F.O.B. Destination Freight Prepaid and Allowed basis. Comparable brands to Flexco are acceptable if they match existing colors and patterns, and bidders must formally inquire with the code enforcement agency regarding permit or inspection requirements prior to installation. A 25-year warranty on products and one-year warranty on labor is preferred, though bidders should specify their actual warranty length. No specific contract value or budget range is disclosed in the solicitation documents; pricing is to be submitted as a lump sum covering all materials and labor costs, and no incumbent vendors or current contractors are identified.