St. Petersburg Police Department ASCO Gear Preventative Maintenance Services

The St. Petersburg Police Department is conducting a sole source procurement for comprehensive preventative maintenance services for ASCO Power Technologies emergency power equipment located at their headquarters building. The solicitation (REQ-24-222) seeks an Original Equipment Manufacturer (OEM) authorized full-service provider to perform all-inclusive maintenance on emergency automatic transfer switches, generator switch gear, and control circuitry systems. The contract requires a vendor with proprietary ASCO computer software, qualified and certified service personnel, and the ability to provide services without subcontractors. Specific requirements include providing all labor, materials, tools, equipment, technical support, and documentation for maintenance tasks, including 24-hour emergency service repairs. The contract is structured for a five-year term with an option to renew for an additional two years, with a project value limitation of $9,999 per single project. The response deadline is July 1, 2024, at 3:00 pm, with electronic submissions required through the city's procurement portal. The solicitation will remain active for seven business days, during which alternative suppliers may submit product information or challenge the sole source designation.

The procurement is specifically targeted to ASCO Power Services, Inc., which has been identified as the exclusive OEM factory-authorized service provider for these specialized power systems. The company must pass security checks, provide emergency contact information, and maintain capabilities to service all equipment without subcontracting. The city reserves the right to inspect facilities, add or delete service locations, and terminate the agreement for consistent non-performance. While no specific set-aside designations are mentioned, the sole source nature of the procurement significantly limits competitive bidding. The proposed maintenance agreement has a potential total value of approximately $52,303.03 over five years, with annual costs ranging from $10,151.00 to $11,191.48. The contract covers maintenance for multiple transfer switches and related electrical systems, with services to be performed by factory-trained technicians and designed to minimize operational disruption to the police department's critical infrastructure.