SRF 270019 DEIB Leadership Retreat and Coaching Request for Response

The Massachusetts Executive Office of Early Care and Education (EEC) is requesting proposals for Diversity, Equity, Inclusion, and Belonging (DEIB) facilitation, training, and follow-up coaching services, with responses due June 26, 2026.

Vendors must demonstrate at least three years of substantive experience in DEIB facilitation, coaching, and consultation within public education sectors — the primary capability filter. The scope includes an in-person leadership retreat scheduled for July 15, 2026, from 8:45 a.m. to 11:30 a.m. at an EEC office in Massachusetts, accommodating up to 50 participants, followed by follow-up coaching for an Executive Team of 15 individuals. The deliverables encompass proposed methodology and staffing, integration of DEIB into Change Management frameworks, detailed facilitator and coach qualifications, customized retreat agenda frameworks, follow-up coaching strategies with measurement and evaluation tools, and a written reference letter from an organization for which the vendor conducted DEIB training within the preceding 24 months.

The proposal evaluation scorecard includes weighted categories assessing vendor experience, qualifications of proposed staff, understanding of scope requirements, approach and methodology, organizational capacity, and pricing. Vendors must submit a custom Pricing Sheet and budget following RFR instructions and submit all materials through the COMMBUYS platform (Bid# BD-27-1037-1CEN0-C0000-130442) as a Request for Response. Required submission documents include the Bidder's Response Form, Contractor Authorized Signatory Listing (Corporation Trust LLC Partnership, Single Member LLC, or Sole Proprietor format), Massachusetts W9 Form, and all supporting attachments listed in the Bidder Checklist. Contract formation will use the Commonwealth's Standard Contract Form with payment via Electronic Funds Transfer within 45 days of invoice receipt; optional prompt payment discounts are available at 10, 15, 20, or 30-day intervals. No contract value or term length is specified in the available documents.