SRF 270019 Bidders Response Form.docx
DOCX document 101 KB Posted
- Solicitation number
- BD-27-1037-1CEN0-C0000-130442
- Issued by
- Massachusetts
About this file
This is a Bidder's Response Form for the Commonwealth of Massachusetts Department of Early Education and Care (EEC) related to Request for Response (RFR) SRF 270019 for DEIB Leadership Retreat and Coaching services. The EEC seeks a qualified vendor to provide Diversity, Equity, Inclusion, and Belonging (DEIB) facilitation and training services to support organizational development and inclusive leadership capacity. The primary deliverable is an in-person leadership retreat scheduled for July 15, 2026, from 8:45 AM to 11:30 AM at an EEC office location in Massachusetts, accommodating up to 50 participants. The vendor must demonstrate at least three years of experience in DEIB facilitation, coaching, and consultation within public education sectors. Following the retreat, the vendor must provide follow-up coaching to an Executive Team of 15 individuals to ensure sustained implementation of strategies and principles discussed during the facilitation.
Vendors submitting responses must address specific requirements including proposed methodology and staffing, integration of DEIB into Change Management frameworks, detailed facilitator and coach qualifications, customized approach to retreat facilitation with proposed agenda frameworks, follow-up coaching strategies with measurement and evaluation tools, and provision of a written reference letter from an organization for which the vendor conducted DEIB training within the preceding 24 months. Vendors are required to develop and submit their own Pricing Sheet and budget following instructions provided in the full RFR document. The form requires vendors to confirm completion of all mandatory documentation attachments prior to submission through the COMMBUYS system (Bid# BD-27-1037-1CEN0-C0000-130442).
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Other files
| File | Type | Posted |
|---|---|---|
| RFR SRF 270019 DEIB Leadership Retreat and Coaching.docx | DOCX document | |
| Massachusetts W9 Form~17.pdf | ||
| Standard Contract Form Instructions~6.pdf | ||
| Prompt Pay Discount Form~17.pdf | ||
| SRF 270019 Evaluation Scorecard~1.xlsx | XLSX spreadsheet | |
| Contractor Authorized Signatory Listing Corporation Trust LLC Partnership~3.pdf | ||
| Appendix B Electronic Quote Submission Instructions~1.docx | DOCX document | |
| Using the QA Tab~1.docx | DOCX document | |
| Standard Contract Form~5.pdf | ||
| Appendix C How to submit a quote~1.docx | DOCX document | |
| Appendix A Required Specifications~4.docx | DOCX document | |
| Contractor Authorized Signatory Listing Single Member LLC Sole Proprietor~4.pdf | ||
| SRF 270019 Bidder Checklist.docx | DOCX document |
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Text version
Commonwealth of Massachusetts Department of Early Education and Care 50 Milk Street, 14th Floor Boston, MA 02109
Bidder’s Response Form – “DEIB Leadership Retreat and Coaching”
RFR SRF 270019
COMMBUYS Bid# BD-27-1037-1CEN0-C0000-130442
Instructions: Vendors should complete this form and submit with their response.
1. Introductory Information
| Vendor Legal Company Name |
| Vendor Legal Company Address (include city, state, zip) |
| Vendor Legal Tax ID |
| Commonwealth of Massachusetts COMMBUYS Vendor ID |
| Vendor Bid Response Contact Person FIRST and LAST Name |
| Vendor Bid Response Contact Person PHONE NUMBER & EMAIL ADDRESS |
| Vendor Office Location (from which this contract will be managed) (include city, state, zip) |
| Vendor Company Overview (5 sentences maximum) |
2. Confirm that your vendor possesses at least three years of experience in DEIB facilitation, coaching, and consultation in public education, serving private and/or local, state education agencies.
☐ Yes
☐ No
3. Confirm that your vendor organization can facilitate an in-person, leadership retreat at an EEC office location in Massachusetts for up to 50 participants on July 15, 2026, from 8:45 AM (arrival time) to 11:30 AM EST.
☐ Yes
☐ No
4. Discuss your proposed methodology and staffing. Specifically, how does your organization integrate DEIB into traditional Change Management frameworks? In your response:
· Reference your prior experience and research that supports your approach.
· Identify the facilitators of the July 15 leadership retreat and staff who will provide follow-up coaching. Detail their background (including qualifications and number years of experience).
5. Describe your proposed approach to facilitating the July 15 leadership retreat. What frameworks would you use? Please brainstorm a possible agenda 9am - 11:30am in person facilitation. How would you customize your approach to the needs of the EEC leadership team, as needs are identified before the retreat, and also during the retreat?
6. Describe your proposed approach to follow-up coaching for the Executive Team (15 individuals). How would you ensure strategies and principles discussed in the retreat become embedded in daily practice? In your response, please reference your prior experience and research that supports your coaching.
7. Detail your vendor organization’s experience with measurement tools, specifically surveys to measure the attainment of outcomes following facilitation and/or coaching. Provide one example of a how a survey finding shaped your approach to follow-up coaching. Vendors may include an example of a previous measurement tool as an attachment, though this is not required.
8. Please confirm your organization will attach one (1) written reference letter written by an organization/entity for which your organization facilitated a DEIB training within the last 24 months.
| Our organization has attached the written reference letter required as part of this solicitation. |
| YES |
NO
9. Please confirm your organization will attach the required Pricing Sheet/budget (vendors develop their own file/format, following instructions in the RFR). Please see the RFR for full details of the required pricing sheet.
| Our organization has attached the Pricing Sheet required as part of this solicitation. |
| YES |
NO
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