Appendix C How to submit a quote~1.docx
DOCX document 23 KB Posted
- Solicitation number
- BD-27-1037-1CEN0-C0000-130442
- Issued by
- Massachusetts
About this file
This file is a procedural guide for submitting quotes through the COMMBUYS platform for the Massachusetts EEC's SRF 270019 DEIB Leadership Retreat and Coaching Request for Response. The document provides step-by-step instructions for vendors to navigate the online bidding system, including account login procedures, searching for open bids using COMMBUYS bid numbers, and the quote creation process. The EEC seeks a vendor to provide Diversity, Equity, Inclusion, and Belonging (DEIB) facilitation and training for a leadership retreat with follow-up coaching. Prospective vendors must demonstrate experience in the education sector and capability to support organizational development around inclusive leadership and equity measurement.
The submission process requires vendors to complete multiple tabs within the COMMBUYS system, including General information with promise dates and contact details, Terms and Conditions acknowledgment, Items specification, and Attachments. File naming conventions are restricted to text-only characters to avoid system rejection. Vendors must upload all required documentation as attachments, review their submission through the Summary tab, and submit their quote, with confirmation indicated by a "Submitted" status display. The document emphasizes that quote submission cannot be completed without explicit acknowledgment of the Terms and Conditions, and provides guidance on troubleshooting common submission errors related to file naming incompatibilities.
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Other files
| File | Type | Posted |
|---|---|---|
| RFR SRF 270019 DEIB Leadership Retreat and Coaching.docx | DOCX document | |
| Massachusetts W9 Form~17.pdf | ||
| Standard Contract Form Instructions~6.pdf | ||
| Prompt Pay Discount Form~17.pdf | ||
| SRF 270019 Bidders Response Form.docx | DOCX document | |
| SRF 270019 Evaluation Scorecard~1.xlsx | XLSX spreadsheet | |
| Contractor Authorized Signatory Listing Corporation Trust LLC Partnership~3.pdf | ||
| Appendix B Electronic Quote Submission Instructions~1.docx | DOCX document | |
| Using the QA Tab~1.docx | DOCX document | |
| Standard Contract Form~5.pdf | ||
| Appendix A Required Specifications~4.docx | DOCX document | |
| Contractor Authorized Signatory Listing Single Member LLC Sole Proprietor~4.pdf | ||
| SRF 270019 Bidder Checklist.docx | DOCX document |
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Text version
Once logged into your account
1. Once logged into your account
2. Select the icon upper right-hand corner person in a circle.
3. Under your name select down arrow to select the appropriate role
4. Seller Role to respond to bids or Seller Administrator to update account.
How to search for open bids or if you have a COMMBUYS bid number Once logged into your account
1. Select Icon upper right-hand corner person in a circle and select “Seller” from drop down.
2. Screen displays Home Welcome Back
3. Upper right-hand corner select the round gear/settings icon and select advanced search
4. Document type drop down that is in BOLD select “Bids Solicitations
5. Bid # field enter last 5 digits of COMMBUYS bid number Example 73239
6. Select Find It
How to create a quote At the bid scroll down to bottom and select “Create Quote.”
1. General Tab – Promise date enter todays date. Info contact enter your contact information, name, phone number and email. Save and continue.
1. Red error appears terms and conditions not acknowledged.
1. Terms and Conditions Tab – Select “Yes” save and continue.
1. Items Tab – You will see your line item(s) check box that displays “NO Charge” and save and continue. If you do not have the option for NO Charge, then your other options displays “See quote attachment. Save and continue and then move to the attachments tab.
1. Attachments Tab – Select Add File
1. Name file and then select Browse or Choose file to locate your file from desktop and insert.
1. Select Save and Exit
1. If you happen to receive an error message invalid character that means you have named your file with an illegal character that is not supported by COMMBUYS. You must rename your file with strictly text and then go back to step 5.
1. Once you have uploaded all attachments go to summary tab scroll down to bottom
1. Select submit quote.
1. Verify quote submission by checking status upper right-hand corner. It will display “Submitted.”
1. NOTE…If you have not agreed to the terms and conditions, you will Not have the quote submission button. Please acknowledge terms and conditions and continue.
File details come from the government source that posted it. Updated .