Springhaven Road CIPP

Clay County Board of County Commissioners is issuing Request for Quotation 25/26-072 for cured-in-place pipe (CIPP) lining services on Springhaven Road in Orange Park, Florida. The project involves rehabilitating approximately 200 linear feet of existing 24-inch corrugated metal pipe located between 5109 and 5132 Springhaven Road, which serves as a critical access point for the Lakeside Estates Unit 7 Subdivision. Qualified contractors must possess minimum five years of similar CIPP lining experience, maintain current professional licenses and certifications, and comply with all federal laws and Uniform Guidance requirements (2 CFR Part 200) applicable to FEMA-funded projects. The scope of work includes furnishing and installing 24-inch CIPP lining with 10.5 mm thickness for 200 linear feet, variance allowance for 1.5 mm thickness, mobilization costs, maintenance of traffic, and dewatering and pipe cleaning services, with all costs submitted as lump sum or unit prices. Substantial completion is required within ten days of Notice to Proceed, with final completion no less than thirty calendar days after the County delivers the punch list. The question response deadline is May 4, 2026 at 4:00 pm, and quotation submissions must be received electronically through the Clay County procurement portal by May 14, 2026 at 4:00 pm. Required submittals include W-9 forms, Electronic Funds Transfer authorization forms, E-Verify documentation, certificates of insurance, current licenses and certifications, conflict of interest disclosures, and compliance certifications for all FEMA clauses and Clay County federal purchasing policies.

Insurance requirements are substantial and non-negotiable, including $1,000,000 each occurrence commercial general liability coverage, $1,000,000 business automobile liability, statutory workers' compensation insurance, and Builder's Risk property coverage at 100 percent of project value. The project is funded through FEMA Public Assistance Agreement No. 2024/2025-75 in response to Hurricane Debby damage to Clay County public infrastructure, and contractors must comply with all associated federal procurement and compliance requirements. All awarded contractors must execute a Public Construction Combined Performance and Payment Bond as required under Florida Statutes Section 255.05, with bond amounts to be determined at contract execution. The contractor must provide a two-year warranty on all labor, materials, and work performed, with commitment to remedy any defects resulting from improper materials or workmanship within twenty-four hours of notification. No set-asides for disadvantaged enterprises, small businesses, or minority-owned firms are indicated in the solicitation documents. No specific contract award value or budget range is disclosed in the available procurement documents; contractors should contact Lynne Laganella, Strategic Sourcing Analyst, at the Clay County procurement office located at 477 Houston Street, Green Cove Springs, Florida 32043 for budget parameters and additional procurement details.