Splash Pad Chemicals

The City of Lubbock, Texas, is soliciting competitive sealed bids for splash pad chemicals under Invitation to Bid (ITB) 26-19483-YB, with submissions due by March 18, 2026, at 3:00 p.m. through the Bonfire portal or in hard copy. The procurement seeks the supply of two primary chemical products: 55-gallon drums of Liquid Chlorine (Sodium Hypochlorite 12.5-15%) and 30-gallon drums of Hydrochloric (Muriatic) Acid to be delivered throughout the splash pad operating season from April through October, with estimated requirements of approximately 65 drums of liquid chlorine and 18 drums of hydrochloric acid annually. Bidders must include all shipping and handling costs in quoted unit prices per drum, with delivery required to 308 Municipal Drive, Lubbock, Texas 79403, within five business days of order placement during Monday through Friday between 7:00 a.m. and 2:00 p.m.; late deliveries will incur a $50.00 per vehicle per day penalty. A non-mandatory pre-bid meeting will be held on March 10, 2026, at 10:00 a.m. via Zoom teleconference. The City will evaluate bids based on either the lowest responsible bidder or best value criteria and reserves the right to award contracts on an item-by-item or all-or-none basis. Required qualifications include submission of a Non-Collusion Affidavit (notarized), Similar Projects and Reference Form with three current customer references, Insurance Affidavit, Vendor Acknowledgement Form, Contact Person Form, and Hazardous Communications/MSDS Forms; bidders must certify compliance with Texas Hazard Communication Act and OSHA standards, and prices must remain firm for a minimum of 60 days with subsequent annual adjustments permitted only based on documented Consumer Price Index or Product Price Index changes at the City's discretion.

This procurement does not identify specific set-aside designations for disadvantaged enterprises, though the Vendor Acknowledgement Form requests indication of M/WBE status if applicable. The City of Lubbock may consider local preference for bidders whose principal place of business is within city limits if their bid is within five percent of the lowest bid price, subject to written determination that the local bidder offers the best combination of contract price and additional economic development opportunities. The solicitation documents do not identify any incumbent vendors or current contractors, nor do they reference existing infrastructure or technology requiring integration beyond the hazardous materials handling and communication protocols established by the City's Safety Department. The contract term shall be for one year with four optional one-year extensions, with automatic renewal unless either party provides 90-day written notice of termination. No minimum purchase quantity is guaranteed, and actual usage may vary from estimated volumes, meaning the award value will depend entirely on the City's consumption during the contract period; however, based on the estimated requirements of 65 drums of liquid chlorine and 18 drums of hydrochloric acid per season, contract values could range substantially depending on quoted unit prices. The City is exempt from federal excise, state sales, and transportation taxes, which must not be included in bids.