Spectrometer for Horry County Police Department

Horry County is seeking bids for IFB #2023-24-099, a procurement for an APEX R7 Raman Spectrometer or equivalent for the Horry County Police Department. The spectrometer must have specific technical capabilities including point-and-shoot identification, non-contact identification and mixture analysis, remote operation, battery life over 12 hours, and weigh under 9 ounces. Additional required components include a charger, point-and-shoot adaptor, vial holder, testing standard, updates and support services, and a minimum one-year warranty. The solicitation is anticipated to be funded through the South Carolina Department of Public Safety's Federal Justice Assistance Grant Program, contingent on funding availability. Electronic bids are due by 2:00 p.m. local time on July 15, 2024, and must be submitted through Horry County's electronic bidding software. Evaluation will be based on responsiveness, meeting specifications, and the overall best interest of the county, with the county reserving the right to accept or reject any bids.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide comprehensive documentation, including active licenses and a sample certificate of insurance. All vendors must complete the required forms packet, which includes certifications of restrictions on lobbying, debarment status, drug-free workplace compliance, and tax identification information. The sales tax rate for Horry County is 8%, which must be included in the bid submission. While a specific budget range is not disclosed, the contract is structured as a one-time purchase of goods and services with payment terms of net thirty (30) days upon receipt of a correct invoice. Given the specialized nature of the equipment and the potential federal grant funding, bidders should be prepared to comply with federal, state, and local regulations related to the funding source and government procurement requirements.