Spectrometer added to MSA for OSP

The Oregon State Police (OSP) Forensic Services Division is conducting a special procurement for a sole-source Service Maintenance Agreement (SMA) with EDAX, Inc. to add a spectrometer to an existing contract for field service, parts, and maintenance of a specialized XRF analysis system located at the Clackamas forensic laboratory. The procurement specifically involves adding an Orbis PC SDD Micro-EDXRF system to the existing maintenance agreement, with critical objectives including element identification analysis for clandestine laboratory investigations and trace evidence analysis. The entire procurement process is being managed by the Oregon Department of Administrative Services, Procurement Services (DAS PS), with a public notice period of 7 days posted on OregonBuys, during which potential vendors can submit protests. The contract term is set to run from November 1, 2021 to August 12, 2024, with the due date for the initial notice and potential protests being October 15, 2021. The primary deliverable is ongoing maintenance and repair services for the specialized spectrometer, with the procurement justified by EDAX's status as the sole manufacturer and service provider for this specific scientific instrument.

The procurement does not indicate any specific set-aside designations or restrictions for disadvantaged enterprises. EDAX, Inc. is identified as the incumbent and sole-source vendor, with no alternative providers capable of servicing the specialized spectrometer. The existing infrastructure involves the OSP Forensic Services Division's current scientific equipment, specifically the XRF analysis systems that have been in use since 2011. The contract's not-to-exceed (NTE) amount will increase from $450,000 to $550,000 with the addition of this spectrometer, with annual estimated costs of $30,600 for the first year, $30,230 for the second year, and $31,735 for the third year, totaling a potential additional $92,565 for maintenance and repair services. The jurisdictions involved include Marion County and the City of Salem, with the procurement centralized through the state of Oregon's procurement processes.