Spectral flow cytometer (UW-MAD) [20-0032]

The University of Wisconsin-Madison's Purchasing Services is seeking bids for a Spectral Flow Cytometer for the Carbone Cancer Center, located in Dane County, Madison. The procurement is specifically for a high-sensitivity, high-parameter fluorescence-based single-cell analysis instrument designed for biomedical research applications, including immunology, transplantation studies, cancer biology, virology, and microbiology. The cytometer must meet stringent technical specifications, including full spectrum unmixing, spatially separated laser beams, a flat-top laser beam profile, violet laser side scatter capability, and specific requirements for detector arrays, software, resolution, and laser wavelengths. Bidders must demonstrate two years of experience providing spectral flow cytometers and be either an original manufacturer, authorized distributor, or authorized dealer with service and repair capabilities. The bid was issued on September 19, 2019, with written questions due by September 26, 2019, and final bids due by October 3, 2019, at 2:00 p.m. Central Daylight Time, with required delivery by November 29, 2019. The evaluation criteria will focus on the lowest extended net total bid that meets all specifications and mandatory requirements.

The procurement includes potential supplier diversity preferences for certified Minority Business Enterprises, Woman-Owned Businesses, and Disabled Veteran-Owned Businesses, with these vendors receiving consideration if their bids are within 5% of the lowest qualified bid. Successful bidders must provide three client references from comparable institutions and will be required to offer the manufacturer's standard warranty, on-site training and installation, and maintenance services with 24-hour response times and 48-hour service completion requirements. Payment terms are net 30 days following acceptance and approval by University personnel, with the warranty period beginning after successful acceptance testing. While a specific award value is not explicitly stated, the procurement is for a single spectral flow cytometer unit to be delivered FOB Destination Installed at the UW-Madison Cancer Center. The bid allows for potential demonstrations and oral presentations at the University's discretion, and bidders must provide comprehensive pricing that includes all costs except import expenses, which will be handled separately by the University.