Specifications for the Disposal of Wood Poles, Reels, and Pallets

Keys Energy Services, a municipal electric utility in Key West, Florida, is seeking qualified contractors for the disposal of wood poles, reels, and pallets through KEYS Bid 04-25. The procurement targets the disposal of pentachlorophenol (penta)-treated and chromated copper arsenate (CCA)-treated wood materials, with proposals to be submitted electronically by 10:00 a.m. on Friday, June 6, 2025. Contractors must demonstrate compliance with Department of Environmental Protection (DEP) and EPA guidelines, have a minimum of five years of experience in hazardous waste disposal, and be licensed and insured in Florida. The bid evaluation will be based on multiple criteria: 25% for regulatory compliance, 20% for experience and qualifications, 30% for cost proposal, 15% for disposal plan and methodology, and 10% for references and past performance. The contract will have an initial three-year duration with potential extensions for two additional one-year terms, with KEYS intending to award multiple contracts to ensure FEMA-compliant vendors are available for emergency disposal situations.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Acceptable disposal methods include incineration at a permitted facility, processing for reuse in approved applications, or landfilling at an authorized hazardous waste facility. Contractors will be responsible for collection, transportation, and proper documentation of disposal, with mandatory reporting to KEYS within 30 days of each disposal event. While specific budget ranges are not explicitly stated, the bid suggests KEYS is seeking competitive pricing for comprehensive disposal services. The solicitation emphasizes the importance of environmental compliance and proper hazardous waste management, indicating that contractors must have robust processes and documentation capabilities to meet the utility's stringent requirements.