2025-07-16_AIS.pdf
PDF 177 KB Posted
- Solicitation number
- 04-25
- Issued by
- Florida
About this file
This Agenda Item Summary Sheet is from Keys Energy Services, a municipal electric utility in Key West, Florida, detailing a unit price contract opportunity for Bid 04-25 regarding the disposal of wood poles, reels, and pallets. The procurement seeks disposal services for wood poles treated with pentachlorophenol and chromated copper arsenate, with specifications requiring compliance with local, state, and federal environmental regulations. The contract will have a three-year duration with two optional one-year renewals, and KEYS received two proposals from Blackwood Solutions, LLC and Waste Management Inc. of Florida, both of which comply with the technical specifications and terms and conditions.
The financial impact is currently marked as "TBD" and not budgeted, with a potential funding source being FEMA and state cost share reimbursement. The contract includes provisions for emergency situations, allowing the General Manager & CEO to issue task orders with not-to-exceed amounts in declared emergencies. The contract aligns with KEYS' strategic plan goal of providing reliable electric service and incorporates FEMA's current Public Assistance Program requirements. In the event of a declared emergency, KEYS will prioritize contractor activation based on bid pricing, supporting the utility's preparedness and resilience strategy.
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Text version
Agenda Item Summary Sheet Meeting Date: July 16, 2025
Proposer: Lynne E. Tejeda, General Manager & CEO Department: Engineering- Facilities
Agenda Item #: 9i
AGENDA ITEM WORDING: Award Unit Price Contract for Disposal of Wood Poles, Reels, and Pallets, Bid 04-25
REQUESTED ACTION: Motion to Award Unit Price Contract for Disposal of Wood Poles, Reels, and Pallets, Bid 04-25, to Blackwood Solutions, LLC and Waste Management Inc. of Florida, and authorize the General Manager & CEO or designee to issue a not-to-exceed task order in the event of a declared emergency
DISCUSSION: KEYS issued a Request for Proposals seeking to secure disposal services for wood poles treated with pentachlorophenol and chromated copper arsenate. The specifications require disposal compliant with all applicable local, state, and federal environmental regulations.
The specifications provide for a three-year contract duration, with two available one-year renewals.
KEYS received two proposals. Staff recommends entering into contracts with the bidders who are compliant with KEYS’ Terms and Conditions and Technical Specifications.
In emergency situations, the Utility Board authorizes the General Manager & CEO or designee to issue task orders, as deemed appropriate, against the unit price contracts. The task orders will include a not-to-exceed amount and will be reported to the Utility Board at the board meeting immediately following issuance.
The contracts include specific terms and conditions in accordance with FEMA’s current Public Assistance Program requirements. In the event of activation in a declared emergency. KEYS will prioritize activation of contractors based on bid pricing.
SUPPORTS STRATEGIC PLAN: Goal #1 – Provide reliable electric service that exceeds industry standards
FINANCIAL IMPACT:
Total Cost: TBD Budgeted: No Source of Funds: Potential for FEMA and State Cost Share
Reimbursement
Company Name Complies with
Technical Specifications
Complies with Terms &
Conditions Blackwood Solutions, LLC Yes Yes Waste Management Inc. of Florida Yes Yes
File details come from the government source that posted it. Updated .