Specifications for Pole Inspections

Keys Energy Services, a municipal electric utility operated by the Utility Board of the City of Key West, Florida, is requesting proposals for visual inspection, sounding, and boring of wood poles across approximately 50% of its service area extending from Key West eastwardly to the west end of the Seven-Mile Bridge in Monroe County, with proposals due August 21, 2026 at 10:00 a.m.

The scope requires visual inspection, sounding, boring, and detailed photographing of wood poles; documentation of third-party attachments; pole loading assessments on distribution poles with significant attachments; identification of NESC violations and attachment inventory issues; and delivery of inspection data in electronic format. Contractors must demonstrate at least three years of pole inspection experience. All contractor personnel must be U.S. citizens or legally authorized to work in the United States and carry pictured identification cards.

Keys Energy Services anticipates award in September 2026 with work commencing October 1, 2026 and completion required by September 30, 2027. The contract term extends from execution through December 31, 2027, with potential extension at the same unit price at Keys Energy Services' discretion. Liquidated damages of $500 per day apply for work not substantially completed by the deadline.

Evaluation criteria are priced: experience with similar projects (25%), pricing (40%), references (15%), schedule (10%), and qualified personnel (10%). Proposals must include a Bid Bond or Certified Check equal to five percent of the total bid amount, evidence of insurance, three professional references, a detailed schedule, and personnel qualification documentation. Contractor must maintain Commercial General Liability insurance with a $2,000,000 general aggregate limit, Business Automobile Policy of $1,000,000 per occurrence, and Workers' Compensation of $1,000,000 per accident. The contractor must implement a safety program compliant with the American Public Power Association Safety Manual at its own expense. All work products become sole property of Keys Energy Services, and the contractor provides a one-year warranty on inspection services following acceptance. Questions are due in writing to purchasing@keysenergy.com by noon on August 7, 2026. Sealed electronic proposals are submitted via VendorLink or DemandStar; paper submittals are accepted only if hand-delivered to 6900 Front Street Extended, Key West, Florida 33040.