KEYS_Bid_1826_Bid_Opening_Meeting.pdf

This is a Bid Opening Meeting Notice for Keys Energy Services, a municipal electric utility operated by the Utility Board of the City of Key West, Florida, regarding Bid 18-26 for pole inspection services. The project requires visual inspection, sounding, boring, and detailed photographing of wood poles across approximately 50% of Keys Energy Services' service area extending from Key West eastwardly to the west end of the Seven-Mile Bridge in Monroe County. The scope of work includes documentation of third-party attachments, pole loading assessments on distribution poles with significant attachments, identification of NESC violations, and delivery of inspection data in electronic format. The bid opening is scheduled for Friday, August 21, 2026, at 10:00 a.m., with attendance available virtually via Microsoft Teams. Work is anticipated to commence October 1, 2026, with completion required by September 30, 2027. The contract term extends from execution through December 31, 2027, with potential extension at the same unit price at Keys Energy Services' discretion. Award is anticipated in September 2026.

Contractors must demonstrate at least three years of pole inspection experience and all personnel must be U.S. citizens or legally authorized to work in the United States. Evaluation criteria are weighted as follows: experience with similar projects (25%), pricing (40%), references (15%), schedule (10%), and qualified personnel (10%). Proposals must include a Bid Bond or Certified Check equal to five percent of the total bid amount, evidence of insurance, three professional references, a detailed schedule, and personnel qualification documentation. Contractors must maintain Commercial General Liability insurance with a $2,000,000 general aggregate limit, Business Automobile Policy of $1,000,000 per occurrence, and Workers' Compensation of $1,000,000 per accident. Liquidated damages of $500 per day apply for work not substantially completed by the deadline. Questions are due in writing to purchasing@keysenergy.com by noon on August 7, 2026, and sealed electronic proposals are submitted via VendorLink or DemandStar.