Specifications for helicopter service storm rates MSA

The Florida Keys Electric Cooperative Association, Inc. (FKEC) is procuring a Master Service Agreement (MSA) for helicopter services specifically designed to support emergency response and infrastructure inspection in the Florida Keys region. The primary objective is to secure helicopter service providers capable of conducting rapid assessments and support operations following natural disasters such as hurricanes, storm surges, and tornados. Bidders must provide comprehensive helicopter services including personnel and equipment transportation, initial damage assessment, and repairs to transmission structures when ground access is impaired. The procurement is structured as a three-year contract from 2025-2027, with bids due on April 15, 2025, and an anticipated award date of April 25, 2025. Evaluation of proposals will utilize a 100-point system, with 25 points allocated to firm qualifications, 25 points for past performance, and 50 points for cost proposal. Required submission materials include a detailed cost proposal with a "Not to Exceed" pricing structure, safety records (OSHA 300A Summary and incident rates), company references, and various certifications.

The solicitation does not explicitly indicate specific set-aside designations or restrictions on responding organizations. FKEC has already awarded the contract to four vendors: Chesapeake Bay Helicopters, Inc., HeliService, LLC, JBI Helicopter Services, and Tempest Energy, LLC. The cooperative serves over 33,000 meters in the Upper and Middle Florida Keys and imports all power from the mainland, necessitating a robust emergency response capability. While specific budget ranges are not detailed, the contract will operate on a per-service basis with individual "Request for Services" documents specifying exact scope, rates, and performance periods. Contractors must comply with federal procurement guidelines, including FEMA's Procurement Guidance, and the agreement includes provisions for federal funding compliance. The compensation structure will be based on hourly rates for personnel and equipment, with a not-to-exceed amount specified in each individual service request.