Specifications for Crane Services during Emergency Situations

Keys Energy Services (KEYS), the municipal electric utility of Key West, Florida, issued this Request for Proposals on March 6, 2026, for pre-negotiated crane services to support emergency operations such as hurricanes and disaster response. The procurement seeks qualified crane service companies capable of lifting, loading, placing, and supporting electric poles weighing up to 25,000 pounds and measuring up to 130 feet in length throughout KEYS' service area extending from the west end of the Seven Mile Bridge to Key West. Proposers must submit sealed bids electronically via VendorLink or DemandStar by 10:00 a.m. on March 20, 2026, with bid opening scheduled for the same date. Deliverables include hourly crane and boom truck rates inclusive of operator costs, mobilization and demobilization fees, and labor rates covering personal safety equipment, tools, and necessary gear for inclement weather and night operations. Pricing proposals must remain firm for a minimum of 120 days and should include standard hourly rates with discounts for extended rentals (weekly, monthly) if applicable. Contractors must respond within 72 hours of task order issuance and maintain equipment capable of meeting specified lifting and length requirements. KEYS intends to award multiple contracts to establish an adequate pool of FEMA-compliant vendors for emergency response, with a base contract duration of three years from execution by the Utility Board and two optional one-year renewal terms available upon mutual agreement.

This procurement carries no identified set-aside designations or restrictions limiting organizational eligibility to respond. All work is anticipated to be eligible for Public Assistance reimbursement by FEMA and the State of Florida Division of Emergency Management, requiring full compliance with federal conditions including Davis-Bacon Act prevailing wage requirements, Equal Employment Opportunity provisions, Contract Work Hours and Safety Standards Act compliance, and Build America Buy America Act requirements. Contractors must maintain Commercial General Liability insurance with a $2,000,000 general aggregate limit, Business Automobile coverage at $1,000,000 per occurrence, and Workers Compensation coverage at $1,000,000. KEYS will reimburse only FEMA's current Schedule of Equipment Rates and State of Florida per diem rates for meals and lodging during mobilization, with contractor labor rates paid hourly and including all required safety equipment and tools as standard costs. Individual task orders will establish not-to-exceed amounts based on emergency severity, and contractors must provide detailed documentation of labor and material costs organized by work location using KEYS-provided templates. No incumbent vendors or budget range has been publicly disclosed in this RFP.