Specialty Paper Items

Richardson Independent School District (RISD) in Dallas County, Texas seeks qualified vendors to supply specialty paper items in various colors, sizes, and weights to meet the supply needs of all district campuses and departments across approximately 50 campuses serving 37,000 students. This Request for Sealed Proposals (RFSP #26-373) is a competitive procurement utilizing an indefinite delivery and indefinite quantity (IDIQ) contract structure with no guaranteed minimum purchase volumes. Vendors must submit proposals electronically through the Euna Procurement portal by April 30, 2026 at 4:00 PM Central Time, with a question submission deadline of April 22, 2026. The contract will be awarded to multiple qualified vendors for a three-year term effective June 5, 2026 through June 30, 2029 with no renewal options. Evaluation will be weighted as follows: purchase price (50 points), quality of goods and proposal response (25 points), vendor reputation with K-12 references (5 points), ability to accept purchase orders (5 points), principal place of business in Texas (5 points), and extent to which goods meet district needs (10 points). Pricing must be submitted on a per-unit basis with unit prices shown to a minimum of four decimal places, remain firm for the initial 90 days of the contract, and may be increased only once per quarter thereafter if substantiated by manufacturer documentation. All proposals must include a completed questionnaire, Certificate of Interested Parties (Form 1295), RISD certifications, current W-9, insurance certificate, and HUB certification if applicable. The anticipated board recommendation date is June 4, 2026.

There are no explicit set-aside designations mentioned in the solicitation documents; however, evaluation criteria award 5 points to vendors with a principal place of business in Texas or those employing at least 500 persons in the state, and HUB (Historically Underutilized Business) certification is requested if applicable. All vendors must maintain comprehensive general liability insurance with minimum each-occurrence limits of $1,000,000, automobile liability insurance with combined single limits of $1,000,000 per accident, and workers' compensation insurance at statutory limits, with RISD named as an additional insured. Vendors must comply with all federal, state, and local laws including Davis-Bacon Act provisions where applicable, debarment and suspension certifications through the System for Award Management (SAM), Buy American requirements for school nutrition program purchases, and employment verification through E-Verify for contracts exceeding $150,000. No incumbent vendors or current contractors are identified in the solicitation documents. RISD's estimated annual expenditure for specialty paper items was $75,000 for fiscal year 2024-25, providing an indication of potential award value; however, no specific budget allocation or guaranteed purchase amounts are specified for the three-year contract period.