Special Education Contracted Services

Eanes Independent School District (EISD) in Westlake, Texas, issued Request for Proposal (RFP) 26-31-04-201 on March 15, 2026, soliciting qualified vendors to provide special education contracted services on an indefinite delivery, indefinite quantity (IDIQ) basis. The procurement encompasses a comprehensive range of services including speech-language pathology, occupational therapy, physical therapy, educational diagnostician services, Licensed Specialist in School Psychology (LSSP) services, counseling and behavioral support, nursing support, visual and hearing support services, interpreting, audiology, assistive technology, translation, board certified behavior analyst services, and other related special education services to be delivered as needed throughout the contract period. Awarded contracts will have an initial term of twelve months, with options for the District to renew for up to four additional one-year terms, with contracts effective for the 2026-27 school year. Proposals will be evaluated based on weighted criteria including staffing capacity and coverage plan (25 percent), performance history and references (20 percent), pricing and cost structure (20 percent), personnel qualifications (15 percent), operational support and reporting (10 percent), and value-added services (10 percent). Key deadlines include a vendor question deadline of March 30, 2026, with answers posted by April 1, 2026, and proposal submission due electronically through the District's Bonfire portal by April 20, 2026, at 2:00 PM Central Standard Time. Vendors must submit pricing using the District-provided rate sheet template, clearly disclosing all fees including supervision rates, minimum hour requirements, travel charges, and administrative fees, with pricing remaining firm for the initial contract term unless approved by the District.

Vendors must carry general liability insurance of at least $1,000,000 per occurrence and workers' compensation insurance of at least $100,000 per occurrence, with Eanes ISD named as additional insured. All personnel must comply with Texas Education Code Chapter 22 regarding criminal history records, and vendors must provide certificates of interested parties (Form 1295), disclose any felony convictions, and certify compliance with federal requirements including debarment and suspension status, anti-lobbying provisions, and prohibitions on certain foreign telecommunications equipment. No specific set-aside designations for disadvantaged enterprises or other restricted vendor categories are identified in the solicitation documents. The District estimates annual contract spending at approximately $3,000,000; however, no minimum volume of work is guaranteed under the awarded contracts. The District reserves the right to award one or multiple contracts, reject any or all responses, and waive formalities or technicalities at its sole discretion.