SPEC Rockford Metro Retail Area I-PASS Transponder Placement Services

The Illinois Department of Transportation (IDOT) is seeking a contractor for I-PASS Transponder Placement Services in the Rockford Metro Retail Area through a Small Purchase with Emergency Conditions procurement. The contract, scheduled from December 1, 2025, to December 6, 2026, requires a vendor to manage transponder distribution and placement at designated retail locations within the Rockford metropolitan area. Key service requirements include maintaining adequate transponder inventory, ensuring proper distribution, providing customer service, and maintaining comprehensive reporting mechanisms to track transponder stock and placement. The contractor must comply with state and federal regulations related to toll collection systems and customer privacy protections. Critical deadlines include a proposal submission date of November 25, 2025, with the contract period commencing on December 1, 2025, and potential for renewal at IDOT's discretion.

The procurement does not explicitly specify set-aside designations or restrictions on responding organizations. The contractor will be responsible for integrating with existing IDOT toll collection infrastructure and technology systems for I-PASS transponder management. While specific budget ranges are not detailed in the provided documentation, the contract is classified as a small purchase, suggesting a relatively limited financial scope. The successful vendor must demonstrate capabilities in inventory management, retail distribution, customer service, and compliance with state transportation department regulations. Insurance requirements and indemnification clauses will be critical components of the contract, and the selected contractor must provide comprehensive accountability for transponder placement and management throughout the Rockford Metro Retail Area.