Spartanburg grounds maintenance

The South Carolina Department of Transportation (SCDOT) is soliciting bids for comprehensive grounds maintenance services for three Spartanburg-area facilities: the Spartanburg Maintenance Office, Campobello Section Shed, and Woodruff Section Shed. The procurement is an Invitation for Bid (IFB) for a five-year contract covering 45 months of service (nine months annually from August 18, 2022, through August 17, 2027). Required services include twice-monthly mowing and edging during the growing season, weed control, shrub and hedge trimming, mulch replenishment, fertilization, debris removal, and pest management. The contract includes a one-time initial clearing involving cutting back shrubs and trees and placing approximately 6 tractor trailer loads of black mulch around facility beds. Contractors must provide all labor, materials, equipment, and transportation necessary to perform the work. A mandatory site visit was originally scheduled for August 3, 2022, at 10:30 AM at all three locations, with questions due by August 5, 2022, at 12:00 PM. Bid submissions were required online by August 10, 2022, at 2:30 PM, with award notification scheduled for August 17, 2022.

The solicitation includes provisions for resident vendor and resident subcontractor preferences, with nonresident contractors subject to a 2% South Carolina withholding tax unless properly registered. Contractors must maintain comprehensive liability insurance, including Commercial General Liability ($1,000,000 per occurrence), Auto Liability ($1,000,000 per accident), and Worker's Compensation coverage. A designated supervisor must be available within 30 minutes of notification and present during all work operations. The contract includes price adjustment provisions limited to the Consumer Price Index for "Other Goods and Services" during renewal terms. While no specific set-aside designations are explicitly stated, the procurement allows for preference points for resident contractors and subcontractors. The contract includes an automatic renewal provision unless the state provides 30 days' notice of non-renewal. Pricing will be evaluated based on unit prices per month for each location, with the low bid calculated by summing extended prices across all line items. While a specific budget range is not provided, the comprehensive nature of the maintenance services and the five-year contract duration suggest a significant investment in grounds maintenance for these SCDOT facilities.