Spanish & Arabic Training Material Translation

The Colorado Department of Early Childhood (CDEC) issued a Documented Quote (DQ) solicitation for Spanish and Arabic Training Material Translation community review services for Arapahoe County. This procurement seeks a single qualified vendor to conduct quality assurance reviews of professionally translated early childhood training materials, assessing them for accuracy, consistency with CDEC-approved glossaries, clarity, local relevance, and alignment with departmental terminology standards. The scope encompasses approximately 200-240 hours of annual review work covering instructor-led curricula, train-the-trainer materials, eLearning courses, and supplemental materials including job aids, videos, transcripts, and graphics that will be distributed through the Colorado Shines Professional Development Information System (PDIS). The vendor will not perform direct translation but will review existing translations asynchronously through web-based platforms and assess tone, accessibility, and cultural appropriateness for Colorado early childhood professionals. Required qualifications include demonstrated experience reviewing Arabic and Spanish translations of adult training materials, knowledge of Arabic-speaking and Spanish-speaking communities in Colorado, familiarity with Colorado's early childhood systems, and proficiency with web-based tools including Google Suite, Microsoft Office Suite, and remote video conferencing platforms. Vendors may propose hourly or per-word pricing structures, and the state prioritizes cost-effectiveness and reasonableness of proposed budgets as the primary evaluation factor, though overall vendor qualifications, experience, and technical proficiency will also be assessed. The pre-bid conference was held March 17, 2026, at 1:00 PM via Google Meet; inquiries were due March 24, 2026, at 1:00 PM with answers posted by March 27, 2026; and proposals were due April 3, 2026, at 2:00 PM MST, with an anticipated contract start date of July 1, 2026. All submissions must be made through BidNet Direct and must not exceed 15 pages excluding required attachments, which include a completed Statement of Work template.

The CDEC seeks one vendor capable of providing services in both Spanish and Arabic, though vendors with current capacity for one language and a documented plan to provide the second language are also considered; vendors may be organizations or independent contractors located anywhere, including outside the United States, and are not required to be certified translators. Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) certified through the U.S. Department of Veterans Affairs will receive a 3% scoring preference toward their overall final evaluation score. The CDEC previously contracted with two separate vendors for this work but did not disclose their identities or contract amounts to maintain competitive integrity; the current solicitation reflects a potential consolidation to a single vendor model. All vendors must register with BidNet Direct for submission, obtain CORE and SAM.gov Unique Entity Identification (UEI) registration prior to contract execution, and comply with Colorado accessibility standards at WCAG Level AA, along with disclosure of any conflicts of interest, debarment status, or prior project failures. The initial contract term extends from July 1, 2026, through June 30, 2027, with potential renewal for up to four additional one-year terms for a maximum five-year contract period at the state's discretion, contingent upon appropriated funds and satisfactory performance. The contract operates on a fixed-price basis with specified monthly payment schedules submitted through the OnBase Invoice Submission Process, though the specific total contract amount or budget range was not disclosed in the solicitation documents.