Spanish & Arabic Training Material Translation

The Colorado Department of Early Childhood (CDEC) is issuing a Documented Quote (DQ) solicitation for Spanish and Arabic Training Material Translation review services in Arapahoe County. This procurement seeks a qualified vendor to conduct quality assurance review of Spanish and Arabic translations of early childhood training materials, ensuring accuracy, consistency, alignment with CDEC-approved glossaries, and cultural relevance for Colorado early childhood professionals. Deliverables include comprehensive review of slide decks, participant and facilitator guides, videos, eLearning modules, job aids, how-to-guides, and website text that will be distributed through the Colorado Shines Professional Development Information System (PDIS) and other approved channels. The contract period runs from July 1, 2026 through June 30, 2027, with potential renewal for up to four additional one-year terms not to exceed five years total. The estimated scope of work is 200-240 hours annually on a fixed-price basis. Required qualifications include demonstrated proficiency in Arabic and Spanish translation review, experience with early childhood materials and adult training content, knowledge of Colorado's Arabic-speaking and Spanish-speaking communities, familiarity with Colorado's early childhood systems, comfort with web-based review processes using Google Suite and Microsoft Office, provision of at least two professional references, and attestation of accessibility compliance. Evaluation criteria emphasize cost-effectiveness and reasonableness of the proposed budget relative to scope of work, with price treated as the primary determining consideration. The pre-quote conference is scheduled for March 17, 2026 at 1:00 PM via Google Meet; inquiries are due by March 24, 2026 at 1:00 PM; answers to inquiries will be posted by March 27, 2026; and quotes are due April 3, 2026 at 2:00 PM (all times Mountain Time). Quotes must be submitted electronically via BidNet Direct and not exceed 15 pages excluding required attachments.

This procurement is open to any organization capable of providing the described services statewide in Colorado, with no specific set-asides for disadvantaged enterprises or restricted entity types mentioned in the solicitation documents. However, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) that are properly certified receive an additional 3 percent scoring preference in the evaluation process. Vendors must be registered in both Colorado CORE and BidNet Direct to submit responses, and awarded vendors must obtain a Unique Entity Identification (UEI) number from SAM.gov prior to contract execution. No incumbent vendors or current contractors are identified in the solicitation materials. Required compliance includes maintaining cyber liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, completing mandatory reporter training, participating in critical incident reporting within 48 hours, undergoing SAM.gov exclusion checks, and adhering to accessibility standards per WCAG Level AA. Invoices will be submitted monthly through the OnBase Invoice Submission Process on a fixed-price basis, with contractors permitted to request up to 25 percent of allocated funds as advanced payment if a Fiscal Rule Waiver is approved. The specific budget range or anticipated contract value is not disclosed in the solicitation documents; vendors must propose a fixed-price monthly cost schedule as part of their quote response based on the estimated 200-240 hours of annual work.