Span and Comm Material

The City of Austin is issuing Invitation for Quotation (IFQ) 6200 AJC1022 to procure span and communications materials necessary to support traffic signal intersections and communications infrastructure throughout the city. This procurement encompasses 64 distinct line items, including poleline hardware (cable suspension bolts, guy hooks, cable clamps, and washers), fiber optic equipment (splice closures and connector assemblies), electrical conduit (Schedule 40 and 80 PVC and rigid aluminum in sizes from 1/2 inch to 6 inches), cable management systems (Deltec cable support straps and fiber trays), and associated fastening hardware. The materials represent standard utility and telecommunications infrastructure components sourced from multiple manufacturers including Hubbell Power Systems, CommScope, Panduit, Leviton, Corning Optical Communications, and AFL Global, with specifications referenced to industry standards including ASTM, ANSI, TIA/EIA, and IEC certifications. All products must be hot dip galvanized, mechanically galvanized, or otherwise corrosion-protected for outdoor utility applications. Quotes must be submitted by May 18, 2026, at 2:00 PM to Andre Colbert at andre.colbert@austintexas.gov, with delivery required within 60 calendar days after purchase order placement to the City of Austin Department of Transportation at 8900 Cameron Road, Austin, TX 78754. The City will award the contract to the lowest offer meeting minimum qualifications and reserves the right to determine product equivalency and award based on individual line items, categories, aggregate price, or other criteria most advantageous to the city. All quotes must be submitted on an FOB Destination basis with freight charges included in item prices, and the City of Austin is exempt from federal excise and state sales tax, requiring that taxes not be included in quoted prices.

The City of Austin follows a two-tiered solicitation process, initially sending notices to certified Historically Underutilized Businesses (HUBS) or Minority/Women Business Enterprise (M/WBE) vendors through State of Texas and City databases; if adequate quotes are not received, the solicitation is posted on the City's Austin Finance Online website and notices are sent to all registered vendors for applicable commodity codes. Contractors must comply with all applicable federal, state, and local laws, including OSHA requirements, and must provide evidence of appropriate personal and business insurance prior to commencing work. Additional requirements include non-discrimination certification per Austin City Code Chapter 5-4, wage theft prevention certification per Austin City Code Chapter 4-22, and compliance with debarment regulations, with submission of non-discrimination and non-retaliation policies required upon contract award. No incumbent contractor information or funding source details are provided in the solicitation documents. Payment will be made within thirty days of receipt of properly documented invoices contingent upon delivery of goods to the City's satisfaction, with the contract becoming effective upon City execution and remaining in effect until deliverables are complete or the City terminates the engagement. The specific award value or budget range for this procurement has not been disclosed in the available solicitation materials.