IFQ_6200_AJC1022_SOW_v1.docx
DOCX document 13 KB Posted
- Attached to
- Span and Comm Material
- Solicitation number
- IFQ 6200 AJC1022
- Issued by
- Texas
About this file
This is a Scope of Work document issued by the City of Austin, Texas, for the procurement of overhead span wire hardware and communications equipment related to traffic signal infrastructure. The City seeks to establish a reliable and cost-effective supply of materials necessary to install, maintain, and repair span wire assemblies and associated communication components throughout Austin. The contract becomes effective upon execution by the City and remains in effect until deliverables are complete or the City terminates the engagement. Vendors must complete a bid table identifying the proposed make and model of equipment along with warranty periods. The document provides estimated annual quantities and minimum order quantities for each line item to assist vendors in identifying appropriate pricing. Delivery must be completed within 60 calendar days after purchase order placement, with all orders shipped complete unless partial shipments are pre-arranged. Deliveries are restricted to Monday through Friday between 8:00 a.m. and 2:00 p.m. at the Transportation and Public Works Department facility located at 8900 Cameron Road, Austin, TX 78754, with drivers required to call ahead at least one hour in advance.
Vendors must provide their own pallet jack to move pallets to the rear of the truck for City forklift access, with failure to provide this equipment resulting in delivery rejection. Each delivery must include a shipping or delivery ticket detailing item descriptions, quantities, and unit prices. Invoices should be submitted electronically to TPWAccountsPayable@austintexas.gov or mailed to the City of Austin Department of Transportation and Public Works, P.O. Box 1088, Austin, TX 78767. The City designates Andre Colbert as the Contract Manager at 512-974-9383 or Andre.Colbert@austintexas.gov. The Contractor's key personnel must remain consistent throughout the contract term, with any necessary replacements requiring City approval and demonstrating equivalent experience and competence. A detailed price sheet containing manufacturer information, model numbers, and specification links is referenced as an appendix to this Scope of Work.
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Other files
| File | Type | Posted |
|---|---|---|
| IFQ_6200_AJC1022_IFQ_PAC_1_v1.pdf | ||
| IFQ_6200_AJC1022_QUOTE_v1.xlsx | XLSX spreadsheet | |
| IFQ_6200_AJC1022_IFQ_ATT_2_v1.pdf |
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Text version
City of Austin Scope of Work For Overhead Span Wire & Hardware
1.0 Introduction
About the City of Austin The City of Austin, Texas, population 840,000, is the 13th largest city in the country. This vibrant and dynamic city tops numerous “Best” lists for business, entertainment, cost of living and quality of life. Austin was selected as the “Best City for the Next Decade” (Kiplinger), the “Top Creative Center” in the US (Entrepreneur.com) and is in the Top Seven List of Intelligent Communities for 2012 as ranked by the Intelligent Community Forum. Austin continues to lead the country with its vision of being the “Most Livable City in the Country”, emerging as a player on the international scene with such events as SXSW, Formula 1 and being home to companies such as Apple, Samsung, Dell, The Seton Healthcare Family and St. David's HealthCare systems.
From the home of state government and the City of Texas to the “Live Music Capital of the World” and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability. Since 1900, Austin's population has doubled every 20 years, with continued projected record-breaking growth into the next decade and beyond.
2.0 Purpose
The City of Austin (City) aims to procure Span Wire hardware and Communications equipment related to Traffic Signal infrastructure throughout the City. This contract will ensure a reliable and cost-effective supply of materials necessary to install, maintain, and repair Span wire assemblies and associated communication components.
3.0 Term of Contract
This Contract shall become effective on the date executed by the City (“Effective Date”) and shall remain in effect until the earliest of when the deliverables set forth in the Contract are complete or the City terminates the Contract
4.0 Tasks/Requirements
The price list for this procurement includes standard traffic signal equipment. As each vendor represents various manufacturers, the vendor shall complete the bid table with the proposed make/model of proposed equipment as well as the respective warranty period for the equipment. To enable vendors to identify the most appropriate pricing, the City has included both an estimated annual quantity for each items as well as a minimum order quantity as shown below
Example Bid table header
| Item No |
| Item Desciption |
| Unit Price |
| Total |
5.0 Delivery Requirements
5.1 Delivery is to be made within 60 calendar days after the order is placed by Purchase Order. All orders must be shipped complete unless arrangements for partial shipments are made in advance.
5.2 The driver shall call the Signal Supervisor at 512-974-4095 or at 512-974-4065 a minimum of one (1) hour before arriving at the delivery site.
5.3 No deliveries shall be made on weekends or holidays.
5.4 The Contractor shall provide their own pallet jack in order for the driver to move the pallets to the rear of the truck/trailer for access with the City’s forklift. Failure to provide a pallet jack may result in the delivery being rejected.
5.5 Delivery shall be made to the following location unless otherwise specified by the City in the order:
| Location/Facility Name: |
| Transportation and Public Works Department |
| Address: |
| 8900 Cameron Rd, Austin, TX 78754 |
| Days/Hours of Operation: |
| M-F 8:00am – 2:00pm |
5.6 The Vendor shall provide, with each delivery, a Shipping or Delivery Ticket showing the description of each item, quantity, and unit price.
6.0 Specific Invoice Requirements
The City’s preference is to have invoices emailed to TPWAccountsPayable@austintexas.gov or mailed to the below address:
City of Austin
| Department |
| Transportation and Public Works Department |
| Attn: |
| Finance |
| Address |
| P.O. Box 1088 |
| City, State, Zip Code |
| Austin, TX 78767 |
For questions regarding your invoice/payment please contact the City Contract Manager.
7.0 Designation of Key Personnel
The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein.
Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:
| Name/ Title |
| Phone Number |
| Email Address |
| City Contract Manager |
| Andre Colbert |
| (512) 974- |
Andre.Colbert@austintexas.gov
City Project Manager
City Contract Administrator
| Contractor’s Key Personnel |
| TBD |
8.0 Appendices/Exhibits
Please see the referenced Price sheet for material list which includes the Manufacture, model number, and link to specifications.
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