SP27-HYGIENE-X80 Sanitary and Hygiene Supplies and Services

The Massachusetts Department of State Police is requesting bids on sanitary and hygiene supplies and services for restrooms at five locations (Framingham, Bourne, North Dartmouth, Middleboro, and Northampton) under RFR SP27-HYGIENE-X80, with bids due August 21, 2026 at 3:00 PM EST through COMMBUYS and award anticipated by August 25, 2026. This procurement is restricted to verified small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP), with subcontracting limited to no more than 20 percent of total contract value unless performed by another SBPP participant.

The scope comprises feminine hygiene sanitary disposal service, air care service, hand care service (foam soap, hand sanitizer, auto faucets, automatic hand dryers), and restroom hygiene services (urinal screens, urinal and toilet mats, foam surface sanitizer, toilet seat covers with dispensers). The Department intends to award a single contract, though multiple awards may be made if in the Department's best interest.

The estimated contract value is $11,000 annually, with a total anticipated value of approximately $88,000 over the maximum eight-year contract period. The initial contract duration is up to 24 months with three renewal options of up to 24 months each. Pricing must include shipping, freight, delivery, handling, and fuel charges. The contract is effective through August 31, 2028, with the contract manager Brian Kearnan at 508-820-2127 and brian.j.kearnan@pol.state.ma.us.

Evaluation allocates 100 points: pricing (30 points, lowest bid receives full points), experience (20 points), ability to meet specifications (10 points), prompt payment discount (10 points), business references (20 points), and certified Massachusetts small business status (10 points), with up to three additional points available for added value. Bidders must submit three customer references and comply with all Commonwealth standard terms and conditions. Written questions are due August 10, 2026, with official answers published by August 18, 2026. The contract estimated start date is September 1, 2026.