SP20-FLOWERS-Q48 Purchase of Flowers

The Commonwealth of Massachusetts Department of State Police (POL) is seeking qualified and experienced florist bidders to provide floral arrangements on an as-needed basis for ceremonial/special events, funerals, and other occasions. This is an open enrollment contract that will allow additional vendors to be added as needed. The POL anticipates spending approximately $1,000 to $2,000 yearly on flowers and expects to award multiple contracts to bidders offering the overall "best value." Responses are due by February 15, 2021 at 2PM EST, and the initial contract term is 24 months with eight 12-month renewal options for a total maximum duration of 120 months. Vendors will be evaluated on pricing, references, prompt payment discounts, responsiveness, and the quality of sample floral arrangements. If the contract exceeds $150,000 over its lifetime, vendors will be required to submit quarterly Supplier Diversity Program (SDP) reports and commit to a percentage of sales spent with an SDP partner.

The contract opportunity is open to all registered COMMBUYS vendors, and there are no set-aside designations or restrictions on the types of organizations that can respond. The POL may consider incumbent vendors or current contractors, but no specific details are provided. The budget range for the yearly spend on flowers is $1,000 to $2,000, and the POL is seeking the "best value" response that provides the greatest quantity of services at the highest quality. Pricing will remain fixed during the initial contract term, with potential increases allowed during renewal periods if justified.