SP w/EC OBS FCS MESSENGER MAIL DELIVERY

The Illinois Department of Human Services (IDHS) is seeking a vendor to provide daily retrieval and delivery of interoffice communications, letters, small packages, and other agency documents across more than 20 IDHS offices in the Chicago area under a Small Purchase with Emergency Conditions procurement, with proposals due June 9, 2026.

The scope encompasses daily messenger mail delivery services to multiple IDHS locations. The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. All vendors must comply with 34 distinct certification requirements established in the Standard Illinois Certifications document, covering legal entity status, criminal history restrictions, financial obligations to the State, tax compliance, environmental violations, anti-competitive practices, workplace standards, equal employment opportunity, and cybersecurity clearances. Subcontractors must also satisfy these certifications.

The contract is subject to Illinois prevailing wage requirements where applicable, the Illinois Prompt Payment Act for payment processing, and a three-year record retention requirement (five years if federal funds are used). Invoices must be submitted by July 31 for work performed through June 30. The State retains the right to terminate for convenience with 30 days' notice. Dispute resolution occurs under Illinois law and the Illinois Court of Claims. The contract is contingent upon appropriation of funds. For multi-year contracts, annual recertification is due by January 1 of each fiscal year.