SP Knoll Office Furniture

The Illinois Tollway is conducting a small purchase solicitation (RFQ # 25-0097, BidBuy Bid # B-48616) for modular office furniture in DuPage County, specifically seeking pedestal file cabinets and rectangular worksurfaces from Knoll or equivalent manufacturers. The procurement involves precise quantities: 10 file/file pedestals, 20 box/box/file pedestals, 20 rectangular 48-inch worksurfaces, 20 rectangular 66-inch worksurfaces, and 10 rectangular 72-inch worksurfaces. Vendors must submit quotes through the BidBuy platform, with specific material preferences mandating laminate options in Folkstone Grey for pedestal file cabinets, work surface tops, and edges. The evaluation criteria will focus on the lowest total price from a responsive and responsible bidder, with all quoted prices required to remain valid for 180 days from submission. The anticipated contract start date is August 15, 2025, with a six-month administrative term, and the proposal submission deadline is July 31, 2025. Delivery will be freight on board (FOB) to the Illinois Tollway Carpenter Shop in Downers Grove, with invoices to be submitted within 15 days of each delivery.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged enterprises, though the standard terms and conditions document indicates provisions for minority contractor initiatives. Vendors must comply with standard state requirements, including maintaining $1,000,000 in general commercial liability insurance and worker's compensation coverage. The contract is contingent on fund availability and may be terminated without penalty if sufficient appropriations are not secured by the Illinois General Assembly or federal funding sources. While no specific budget range is detailed, the procurement appears to be a one-time purchase with unit pricing required for each furniture item. Potential bidders must provide detailed specification information if proposing equivalent products to the specified Knoll furniture. The contract includes comprehensive terms addressing payment processing, invoicing guidelines, prevailing wage compliance, and potential federal funding provisions, with vendors required to maintain financial records for at least three years after contract completion.