SP Boat R&M, Parts, Multi-Year Springfield

The Illinois Environmental Protection Agency (IEPA) Bureau of Surface Water is seeking a vendor to provide routine repair, maintenance services, and parts for boats and trailers at their Southern Illinois office in Springfield. The procurement involves maintaining two specific boats (a 2014 Lowe RX 1860 Aluminum Jon boat and a 2024 Southfork 1246 Flat Jon Boat) and two trailers (a 2014 Karavan Galvanized Trailer and a 2024 Haulrite ART Trailer). Key deliverables include preseason checks, winterization, repairs, and parts replacement for outboard motors, with services covering components such as axles, bearings, fuses, pumps, spark plugs, and fuel filters. The vendor must be available Monday through Friday during business hours and capable of providing emergency service, preferably located within 5-10 miles of Springfield. Required qualifications include factory/manufacturer certification for Mercury and Suzuki engines, ability to perform warranty work, and expertise in marine equipment and trailer maintenance. The solicitation is posted on May 29, 2025, with a response deadline of June 2, 2025, and encompasses a five-year contract term.

This procurement is subject to the Small Business Set-Aside Program, indicating potential restrictions on vendor eligibility. The total estimated annual contract value is $12,460, which includes $149 hourly repair rates, flat-rate services for preseason checks and winterization, and an annual $6,500 allowance for parts, materials, and equipment. Vendors must provide OEM or equivalent parts with a maximum 10% markup and submit detailed quotes before performing work. The contract requires comprehensive insurance coverage and adherence to state procurement guidelines, with invoicing and payment following standard state protocols. The procurement is contingent on fund availability and subject to the standard terms and conditions outlined in the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2). Successful vendors will be expected to comply with prevailing wage laws, maintain detailed records, and meet extensive warranty standards for supplies and services.