Soybean Seed for WKCC Farm

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Corrections, is issuing a Request for Bid (RFB 758 2600000421) for the procurement of soybean seed for the Western Kentucky Correctional Complex (WKCC) Farm. The solicitation seeks 500 bags each of three specific soybean seed varieties: Pioneer P37Z06E, P48A14E, and P41Z16E, with each bag containing 140,000 seeds, classified under Field Seeds, Grains, and related products. All products must be delivered to the Correctional Industries Farm at 374 New Bethel Church Road, Fredonia, Kentucky 42411, with billing directed to Kentucky Correctional Industries at 1041 Leestown Road, Frankfort, Kentucky 40601. The resulting contract will be a Master Agreement with an initial one-year period and four optional two-year renewal periods subject to mutual written agreement and potential renegotiation. Award will be determined using a best value ranking approach allocating 90 points to price (with the lowest bidder receiving maximum points and subsequent bidders scored proportionally) and 10 points to delivery time in working days, with late deliveries incurring a one percent per day deduction from invoices. All pricing must be quoted FOB Destination Freight Prepaid and Allowed, remain firm for 60 days after the bid due date, and price increases are prohibited during the first 12 months but may be requested thereafter with industry-wide justification. Written vendor questions are due by March 3, 2026, at 10:00 AM ET, with bid closing on March 13, 2026, at 1:30 PM ET, and bid readings conducted via conference line at 3:30 PM ET on the closing date.

The solicitation offers reciprocal preferences and set-asides for Kentucky resident bidders, Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities, with preferences equal to 20 percent and 15 percent of maximum points respectively for eligible entities. All bidders must complete required affidavits addressing campaign finance compliance, resident bidder status, and qualified bidder status, each effective for one year from execution and notarized by an authorized representative, with failure to provide supporting documentation resulting in disqualification or contract termination. Vendors must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and provide Certificates of Insurance prior to award. All bidders must register in the Kentucky Vendor Self Service System at least 24-48 hours before submission, and successful bidders must complete Revenue Form 10A100 Kentucky Tax Registration Application and comply with all applicable state statutes and regulations before contract award. Electronic bid submission is required through the Kentucky eProcurement system, with bidders required to acknowledge understanding of all solicitation documents and subsequent addenda; failure to comply with these requirements may render a vendor ineligible for further participation. No specific budget or award value is detailed in the solicitation documents, and no incumbent vendor information has been identified.